Marketing Events Coordinator

DarrowEverett LLP; Providence (RI); On-site; USD 48,000 - 65,000; Full time

Job summary

DarrowEverett LLP in Providence, RI is seeking a Marketing Events Coordinator to manage end-to-end event requests, budgeting, and payment coordination. The role also maintains and updates external and internal messaging platforms to ensure consistent, accurate, and timely communications.

The position involves coordinating approvals, tracking expenses, maintaining a centralized event calendar, and proactively communicating with attorneys about status and reimbursement timelines.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or a related field.
• 1 to 3 years of experience in marketing coordination, events management, or a related role; experience in a law firm or professional services environment preferred.

Responsibilities

• Serve as the primary point of contact for attorney-submitted event requests tied to personal marketing and business development activities
• Manage the full event approval workflow, from initial request intake through final sign-off, ensuring compliance with firm policies and budget guidelines
• Track and process event-related expenses and invoices, coordinating with accounting and finance teams to ensure timely and accurate payment
• Maintain a centralized event calendar and request log to track status, deadlines, and spend across all pending and approved events
• Communicate proactively with attorneys regarding the status of their event requests, required documentation, and reimbursement timelines
• Research event opportunities, sponsorships, and relevant industry conferences that align with attorney practice areas and business development goals
• Update and maintain content across marketing and communications platforms, which may include the firm website, attorney directories, CLE portals, ranking and directory submissions, and internal intranets
• Ensure attorney profiles, practice area pages, and related content are accurate and current
• Coordinate with attorneys and practice group leaders to gather content updates and approvals in a timely manner
• Support the marketing team with drafting and distributing event-related communications, invitations, and follow-up materials
• Assist with tracking ROI and reporting on event activity and attorney participation
• Support additional marketing projects and initiatives as assigned

Education

Bachelor's degree in Marketing/Communications/Business

Job description

Position Overview

The Marketing Events Coordinator supports attorneys across the firm by managing the end-to-end process for marketing event requests, including approvals, budgeting, and payment coordination. This role also maintains and updates a variety of external and internal messaging platforms to ensure consistent, accurate, and timely communications.

Roles & Responsibilities

Event Coordination and Approval Management

• Serve as the primary point of contact for attorney-submitted event requests tied to personal marketing and business development activities
• Manage the full event approval workflow, from initial request intake through final sign-off, ensuring compliance with firm policies and budget guidelines
• Track and process event-related expenses and invoices, coordinating with accounting and finance teams to ensure timely and accurate payment
• Maintain a centralized event calendar and request log to track status, deadlines, and spend across all pending and approved events
• Communicate proactively with attorneys regarding the status of their event requests, required documentation, and reimbursement timelines
• Research event opportunities, sponsorships, and relevant industry conferences that align with attorney practice areas and business development goals

Messaging and Portal Management

• Update and maintain content across marketing and communications platforms, which may include the firm website, attorney directories, CLE portals, ranking and directory submissions, and internal intranets
• Ensure attorney profiles, practice area pages, and related content are accurate and current
• Coordinate with attorneys and practice group leaders to gather content updates and approvals in a timely manner
• Support the marketing team with drafting and distributing event-related communications, invitations, and follow-up materials

General Marketing Support

• Assist with tracking ROI and reporting on event activity and attorney participation
• Support additional marketing projects and initiatives as assigned

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or a related field
• 1 to 3 years of experience in marketing coordination, events management, or a related role; experience in a law firm or professional services environment preferred