Events and Logistics Specialist

Artemis ARC; United States; Remote; USD 42,000 - 72,000; Full time

Job summary

Artemis ARC seeks an Events and Logistics Specialist to coordinate end-to-end support for TSA recruiting events, job fairs, and on-site hiring events. This contingent role involves remote work with occasional travel for client engagements and requires adherence to security requirements.

You will manage event identification, registration, venue arrangements, shipments, inventory, and records, providing regular updates to TSA and the project team.

Qualifications

• Two+ years coordinating recruiting events, job fairs, conferences, or similar activities.
• Bachelor’s degree in business, communications, marketing, hospitality, event management, logistics, or related field.
• Experience managing event registration, venue/booth reservations, shipping, storage, and inventory.
• Experience maintaining digital records for registrations, shipments, inventory, and logistics.
• Ability to obtain and maintain a Public Trust clearance.
• Legal authorization to work in the U.S.

Responsibilities

• Research and identify recruiting events and job fairs aligned with TSA needs.
• Register TSA for events and reserve booth space as required.
• Identify and procure space for TSA-hosted events.
• Coordinate shipment of event supplies and materials.
• Manage secure storage of Government-furnished equipment and materials.
• Monitor inventory levels and coordinate replenishment.
• Maintain digital records of registrations, shipments, inventory, and logistics details.
• Provide a weekly schedule of all registered events and updates.
• Coordinate TSA forms shipping/receiving for Government equipment.
• Coordinate with TSA and project team for approvals and on-site support.

Skills

Event coordination

Budget management

Vendor management

Communication

Schedule management

Detail-oriented

Education

Bachelor’s degree in related field

Tools

TSA Forms 251/251-1

Job description

Requisition ID 2026-4668

Job Summary

The Events and Logistics Specialist coordinates end-to-end logistical support for TSA recruiting events, job fairs, and TSA-hosted hiring events. The role manages event identification and registration, venue arrangements, shipments, secure storage, Government-furnished inventory, replenishment, records, and the weekly event schedule while coordinating closely with TSA and the broader project team. This is a contingent hire position. Offers will be contingent upon client approval, ability to meet security requirements, and the ability to adhere to any on-site requirements (which may change at contract award). Remote work is anticipated. However, occasional travel for client engagements may be required.

Primary Responsibilities

• Research and identify recruiting events and job fairs that align with TSA hiring needs and prepare event recommendations for TSA review and approval.
• Register TSA for approved recruiting events and job fairs through approved platforms and event organizers, including completing agreements and reserving booth or event space as required.
• Identify and procure appropriate space for TSA-hosted recruitment and hiring events, which may include conference rooms, booth space, or other event venues based on event requirements.
• Coordinate shipment of event supplies and materials to and from event locations, tracking deliveries, returns, and any issues that could affect event readiness.
• Manage secure storage of existing and new Government-furnished equipment and event materials, maintaining accurate inventory records and appropriate control of client property.
• Monitor inventory levels and coordinate restocking or replenishment of event supplies and materials as needed to support upcoming recruiting activities.
• Maintain complete digital records of event registrations, agreements, shipments, inventory status, venue information, and other logistics details, and provide regular updates to TSA.
• Maintain and provide a current weekly schedule of all registered recruitment events, including event dates, locations, status, logistics requirements, and relevant updates.
• Complete or coordinate required TSA Form 251 and TSA Form 251-1 shipping and receiving documentation for Government-furnished equipment within required timelines.
• Coordinate with TSA and internal project team members to confirm approvals, event requirements, shipping timelines, materials, and occasional on-site support needs before each event.

Minimum Qualifications

• At least two (2) years of experience coordinating recruiting events, job fairs, conferences, hiring events, or comparable event and logistics activities.
• Bachelor’s degree in business, communications, marketing, hospitality, event management, logistics, or a related field.
• Experience managing event registration, venue or booth reservations, organizer coordination, shipping, storage, inventory, and event readiness across multiple concurrent events.
• Experience maintaining event schedules and accurate digital records for registrations, shipments, inventory status, and logistics activities.
• Ability to manage client-owned or Government-furnished event materials securely and coordinate receiving, shipping, replenishment, and inventory control requirements.
• Ability to obtain and maintain a Public Trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Strong critical thinking, analytical and time management skills.
• Proven ability to organize, prioritize, and work well with others.
• Ability to communicate thoughts, ideas, and solutions logically both written and orally.
• Ability to stay calm under pressure and in a fast-paced environment.
• Ability to receive feedback from clients and implement changes quickly and effectively.
• Ability to get up to speed quickly on complex issues.
• Desire to work in a fast-paced, rapidly evolving environment.

Originally posted on Himalayas