Events and Communications Coordinator

Travis Club Management LLC; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Travis Club Management LLC in Spicewood, Texas, seeks an Events and Communications Coordinator to plan member events from concept to post-event review and to craft event marketing and Club-wide emails.

You'll develop calendars, coordinate vendors, and ensure seamless onsite execution while maintaining accurate event information across the club's digital and printed materials.

Qualifications

• Two years of experience in event planning, hospitality, member services, communications, or marketing.
• Bachelor's degree in hospitality, event management, communications, marketing, business, or related field preferred.
• Experience coordinating vendors, timelines, and onsite execution.
• Excellent writing, editing, verbal communication, and interpersonal skills.
• Ability to work evenings, weekends, and holidays as per event calendar.

Responsibilities

• Develop the member events and social programming calendar with the Clubhouse Manager and propose original concepts suited to Travis Club members and families.
• Research, recommend, and book approved vendors while preparing clear event orders, budgets, timelines, layouts, staffing plans, and weather contingencies.
• Coordinate internal teams and vendors before each event and remain actively involved in onsite setup, execution, and breakdown.
• Track registrations, expenses, invoices, member feedback, and after-action reports so each program can be evaluated and improved.
• Write, design, proof, and schedule event invitations, reminders, newsletters, operational notices, and other Club-wide email communications.
• Maintain accurate event information across the member website, app, calendar, registration platform, signage, menus, and promotional materials.

Skills

Event coordination

Member services

Communications

Writing/editing

Vendor management

Email marketing

Education

Bachelor's degree in Hospitality or related field

Equivalent relevant experience considered

Job description

Description

Events and Communications Coordinator

Travis Club * Spicewood, Texas * Full Time * Reports to Club Manager

About Travis Club

Travis Club is a 1,500-acre private, family-centered club and residential community along Lake Travis. The community includes an 18-hole golf course designed by Beau Welling, 10,000 feet of waterfront, more than 30 miles of private trails, a marina and boat club, and a growing collection of dining, wellness, racquet, and recreation amenities. As the Club opens and grows, our team is building a member experience intended to set a new standard for private club life in Texas.

The Opportunity

Travis Club is seeking a creative, highly organized, and hospitality-minded Events & Communications Coordinator. This position will shape how members gather and how the Club communicates by planning member events from concept through post-event review and creating event marketing and Club-wide email communications.

What You Will Do

• Develop the member events and social programming calendar with the Clubhouse Manager and propose original concepts suited to Travis Club members and families.
• Research, recommend, and book approved vendors while preparing clear event orders, budgets, timelines, layouts, staffing plans, and weather contingencies.
• Coordinate internal teams and vendors before each event and remain actively involved in onsite setup, execution, and breakdown.
• Track registrations, expenses, invoices, member feedback, and after-action reports so each program can be evaluated and improved.
• Write, design, proof, and schedule event invitations, reminders, newsletters, operational notices, and other Club-wide email communications.
• Maintain accurate event information across the member website, app, calendar, registration platform, signage, menus, and promotional materials.

What We Are Looking For

• At least two years of relevant experience in events, hospitality, member services, communications, or marketing. Private-club or luxury-hospitality experience is preferred.
• Exceptional writing, editing, proofreading, interpersonal, and organizational skills, with strong visual judgment and attention to detail.
• Demonstrated ability to coordinate vendors, manage competing deadlines, and remain calm and solutions-oriented during active events.
• Experience with email marketing, event registration, member communication, and design or content-creation platforms. Photography and basic photo or video editing skills are a plus.
• A member-first service approach and the flexibility to work evenings, weekends, and holidays based on the Club's event calendar.

What Sets This Opportunity Apart

This is an uncommon opportunity to help establish the traditions, signature events, and communication voice of a growing private club. The role offers meaningful creative ownership and collaboration across golf, culinary, marina, recreation, wellness, and Club operations.

Requirements

Required Education and Experience

• Two years of experience in event planning, hospitality, member services, communications, marketing, or a related field. Experience in a private club, luxury resort, hotel, or similar service environment is preferred.
• A bachelor's degree in hospitality, event management, communications, marketing, business, or a related field is preferred. Equivalent relevant experience will be considered.
• Demonstrated experience coordinating vendors, timelines, event details, and onsite execution.
• Excellent writing, editing, proofreading, verbal communication, and interpersonal skills, with the judgment to communicate clearly and appropriately with members and team members.
• Strong organizational skills, attention to detail, and the ability to manage concurrent events and communications with changing priorities and firm deadlines.
• Experience using email marketing, event registration, member communication, content creation, and design platforms. Proficiency with Microsoft Office is required; photography and basic photo or video editing experience are preferred.
• Ability to manage event budgets, vendor proposals, invoices, files, and after-action records accurately.
• A member-first service approach, professional demeanor, sound judgment, initiative, and the ability to remain composed during active events.