Events Administrative Coordinator | Budget & EMS

Southern Seminary; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Southern Seminary is seeking an Administrative Assistant for Events to provide comprehensive administrative support to the Event Productions and Event Technology Offices, including budgeting, billing, communications, and event facilitation across campus.

The role requires a high school diploma (Some college preferred) and at least two years of administrative experience with budget responsibilities; EMS/Jenzabar experience is a plus. Occasional long hours for events may be required.

Qualifications

• High school diploma or GED; some college experience preferred.
• At least two years of administrative experience with budget and financial responsibilities preferred.
• Experience with office communications and documentation is required.

Responsibilities

• Serve as first point of contact to guests and answer inquiries.
• Manage Event Productions email and phones.
• Provide office support including internal and external communications, document preparation and editing, duplication, and other administrative tasks.
• Handle external and internal billing processes, including monthly reconciliations.
• Assist with budgeting for specific events.
• Act as main liaison between Events and Accounting.

Skills

Interpersonal communication

Budget management

Administrative support

Event coordination

Customer service

Education

High school diploma or GED

Some college experience

Tools

EMS (Event Management System)

Jenzabar

Job description

Southern Seminary is seeking an Administrative Assistant for Events to provide comprehensive administrative support to the Event Productions and Event Technology Offices, including budgeting, billing, communications, and event facilitation across campus.

The role requires a high school diploma (Some college preferred) and at least two years of administrative experience with budget responsibilities; EMS/Jenzabar experience is a plus. Occasional long hours for events may be required.