Events Admin. Coordinator - Lifestyle Group

Lifestyle Group; Town of Malta (NY); On-site; USD 29,585 - 40,965; Full time

Benefits offered by this job

Career development

Premium brands exposure

Competitive salary

Job summary

Lifestyle Group is seeking an Events Admin Coordinator to support private dining, corporate events, and group bookings across its venues in Malta. You will manage enquiries, coordinate bookings, and help deliver exceptional guest experiences from inquiry through event execution.

This role offers exposure to premium restaurant brands, growth opportunities in events and sales, and a dynamic fast-paced environment in Malta's vibrant hospitality scene.

Qualifications

• Hospitality or events experience is preferred.
• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Confident dealing with clients and managing multiple enquiries.
• Passion for hospitality and delivering exceptional guest experiences.
• Ability to work in a fast-paced environment.
• Strong written and verbal English skills.

Responsibilities

• Provide day-to-day administrative support to the Events Manager.
• Manage event enquiries and maintain accurate records.
• Prepare quotations, proposals, contracts and related docs.
• Coordinate event logistics with operations teams.
• Follow up on outstanding information and confirmations.
• Schedule meetings, venue inspections, and planning activities.
• Maintain organized event files, calendars and booking schedules.
• Liaise with internal departments, suppliers and partners.
• Attend fairs and onsite events as needed.
• Work evenings and weekends based on schedules.
• Carry out other admin duties for the Events function.

Skills

Communication

Organization

Attention to detail

Client management

Hospitality passion

Tools

CRM software

Job description

As part of our team at Lifestyle Group, you’ll assist in delivering exceptional service at some of Malta’s most iconic and diverse restaurant brands, several of which are featured in the Michelin Guide. Our momentum is only growing, positioning us as one of the island’s leading destinations for career growth in the hospitality sector.

In 2026, we are elevating Malta’s dining and lifestyle scene even further with the arrival of internationally celebrated concepts. These include Bagatelle, the world-renowned beach club and dining destination and Paradiso, ranked among the Top 50 cocktail bars globally. We are also introducing Tatel, the acclaimed Spanish restaurant loved worldwide. In addition, a high-end Korean BBQ concept which we will be excited to tell you more about. Several additional exceptional brands and concepts will be revealed soon.

This is a rare opportunity to join a fast-growing group that is shaping Malta’s hospitality future and offers unmatched opportunities for growth, innovation, and career progression.

We are looking for an Events Admin Coordinator to join our team and support the growth of private dining, corporate events, and group bookings across our venues. This is an exciting opportunity for someone passionate about hospitality who is looking to develop a career in events, sales, and luxury dining experiences. The position will support the planning and sales of private events across Lifestyle Group’s restaurant portfolio. Working closely with the marketing and operations teams, you will manage enquiries, coordinate bookings, and help deliver exceptional guest experiences from enquiry through to event execution.

Key Responsibilities

• Provide day-to-day administrative support to the Events Manager, ensuring the efficient management of event enquiries and bookings.
• Manage incoming event enquiries, maintaining accurate records and updating internal systems accordingly.
• Prepare quotations, proposals, contracts, and other event-related documentation as directed by the Events Manager.
• Coordinate event logistics with operational departments to ensure all requirements are communicated accurately.
• Follow up with clients regarding outstanding information, confirmations, and documentation.
• Assist in scheduling meetings, venue inspections, and event planning activities.
• Maintain organized event files, calendars, and booking schedules.
• Liaise with internal departments, suppliers, and external partners to support the successful delivery of events.
• Attend fairs and onsite events when required to provide administrative and operational support.
• Work evenings and weekends based on business requirements and event schedules.
• Carry out any other administrative duties related to the Events function as assigned.

Requirements

• Previous experience in hospitality, events, or sales is preferred.
• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Confident dealing with clients and managing multiple enquiries simultaneously.
• Passion for hospitality and delivering exceptional guest experiences.
• Ability to work in a fast-paced environment.
• Strong written and verbal English skills.

What We Offer

• Opportunity to work with one of Malta’s most dynamic hospitality groups.
• Exposure to premium restaurant brands and high-profile events.
• Career development within a growing hospitality portfolio.
• Competitive salary and benefits.