Events Account Coordinator

Geelong Arts Centre; Pennsylvania; On-site; USD 28,000 - 41,000; Part time

Job summary

Geelong Arts Centre is seeking an Events Account Coordinator to join the Presenter Services team. You will coordinate planning, logistics and delivery of events across multiple venues, acting as the main contact for hirers and ensuring smooth post-event follow-up and data integrity.

The role requires flexibility for daytime, evening, and some weekend work, with checks and certifications as part of the onboarding process.

Qualifications

• A relevant professional qualification in event management or equivalent education/experience.
• Ability to plan and facilitate multiple events simultaneously.
• Experience building relationships with internal/external stakeholders in a multi-venue environment.
• Ability to work under pressure and manage competing stakeholder needs.
• Experience with event management software, rostering software, Microsoft 365 and finance systems.
• Strong attention to detail and robust project management skills.

Responsibilities

• Support the planning, coordination, and delivery of high-quality events for presenters, hirers and tenants.
• Act as a liaison between hirers, internal departments and external stakeholders.
• Oversee event planning and delivery across multiple venues, coordinating logistics and client communications.
• Prepare documentation and maintain accurate event data within relevant systems.
• Resolve day-to-day coordination issues and escalate significant risks to the Events Account Managers or Senior Manager.

Skills

Event management

Stakeholder relations

Project management

Multi-venue coordination

Event software

Microsoft 365

Finance systems

Attention to detail

Education

Event management qualification

Tools

Rostering software

Microsoft 365

Event management software

Job description

About Us

Geelong Arts Centre is one of eleven Victorian State Government owned creative organisations under the umbrella of Creative Victoria. Since opening in 1981, Geelong Arts Centre has made significant artistic and cultural contributions to Geelong and the surrounding regions.

Careers

Events Account Coordinator

PART TIME | 14-MONTH FIXED TERM

About Us

Geelong Arts Centre is one of eleven Victorian State Government owned creative organisations under the umbrella of Creative Victoria. Since opening in 1981, Geelong Arts Centre has made significant artistic and cultural contributions to Geelong and the surrounding regions.

Geelong Arts Centre is currently undergoing a period of exciting and dynamic change. To meet the cultural needs of a growing population and help secure Geelong’s position as a global city, the Victorian State Government, through Creative Victoria, has committed funding for three stages of capital development. Stage One - the refurbishment of The Playhouse Theatre was completed in 2010. Stage Two - the Ryrie Street Redevelopment ($38.5m) was completed November 2019 and opened to the public on 7th November 2019. Stage Three - The Little Malop Street Redevelopment ($140m) commenced in 2019 and is planned for completion in 2023. This investment will result in a world-class arts facility becoming the cultural heart of Geelong and the G21 region.

Led by a dynamic CEO and Leadership Team, your contribution and expertise will be highly valued. We offer a great working environment in the creative heart of Geelong, working alongside passionate people who are committed to community and the Arts.

About The Role

The Events Account Coordinator is part of a team responsible for supporting the planning, coordination, and delivery of high-quality services and experiences for presenters, hirers, and tenants at Geelong Arts Centre. This position acts as a key contact for customers who utilise the Centre as their event destination from confirmed booking through to settlement and event closure.

Working alongside the Presenter Services team, the Events Account Coordinator acts as a liaison between hirers, internal departments and external stakeholders. The role oversees event planning and delivery across multiple venues, coordinating logistics, client communications, and post event follow up. Additionally, it supports the seamless, safe, and effective use of spaces for performances by liaising with internal service providers, preparing documentation, and maintaining accurate event data within relevant systems.

The position resolves day to day event coordination matters and escalates significant operational risks or challenges to Events Account Managers or the Senior Manager, Presenter Services.

Essential Qualifications And Experience

• A relevant professional qualification in event management or other relevant discipline, or an equivalent combination of relevant education and experience in theatre and/or event management.
• Demonstrated capacity and initiative in the planning and facilitation of events with an ability to manage multiple events simultaneously.
• Demonstrated experience in developing, influencing, and maintaining professional relationships with internal and external stakeholders in a multi-venue, multi-hirer performing arts environment.
• Ability to work within in a high-pressure environment and demonstrated ability to successfully manage competing stakeholder needs in an outcome focused environment.
• Experience working with event management software, rostering software, Microsoft 365 and finance systems.
• Outstanding attention to detail and project management skills for managing multiple events simultaneously, meeting strict deadlines and forward planning while maintaining an overview of the integration of event projects with interconnected activity.

Desirable Qualifications And Experience

• Knowledge and awareness of the Arts environment, current trends, issues, and the economic climate.

Other Requirements

• Flexibility in working hours to support daytime, evening, and some weekend work will be required as part of the normal hours of duty for this position.
• The following checks, licences and certifications are required for this role:
• Working with Children’s Check (employee)

The employee must provide evidence that they hold current certifications prior to commencing employment with Geelong Arts Centre. The employee must maintain currency of these checks, licences and certifications for the duration of their employment with Geelong Arts Centre.

Position Description

PD Events Account Coordinator September 2026 1

PDF278.9 kB

Geelong Arts Centre Enterprise Agreement

Enterprise Agreement 2021-2024.pdf

PDF1.0 MB

Applications close Midnight Wednesday 28 October 2026

Applicants will be required to undergo police and identity screening. First round interviews will be conducted either face-to-face or online. Geelong Arts Centre is an equal opportunity employer and values the contribution that diversity brings to the workplace.

Geelong Arts Centre is strongly committed to the safety and well-being of all children that interact with our organisation.We have zero tolerance for child abuse.

Geelong Arts Centre encourages and welcomes applications from Aboriginal or Torres Strait Islanders People.

Applications are open to those with full-working rights in Australia.