Event Workforce & Payroll Administrator

Kilowatt Events, Inc.; San Diego (CA); In loco; USD 39.000 - 44.000; Part-time

Descrizione del lavoro

Kilowatt Events, Inc. in San Diego is seeking a part-time Workforce Administrator to coordinate freelance and contractor staffing from availability outreach through post-event payroll. The role supports staffing, onboarding, and payroll processes across events.

The position requires strong organization, communication, and multitasking in a fast-paced event environment, with in-office hours in San Diego. The hourly rate ranges from $28 to $32, reflecting start base compensation and internal

Competenze

• Experience coordinating freelance and contractor staffing for events.
• Proficiency with Monday.com and Wrapbook payroll.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication; ability to work independently.

Mansioni

• Book and schedule freelance and contractor staff for events.
• Process freelancer availability and interest forms.
• Track staffing confirmations and identify open positions or recruitment needs.
• Coordinate contractor interview scheduling and candidate follow ups.
• Oversee staffing inbox and ensure timely staffing communications.
• Support and oversee event staff travel bookings via Navan.
• Other duties as assigned to support workforce operations
• Prepare and distribute offer letters using Monday.com.
• Oversee contractor onboarding via Wrapbook and related documentation.
• Track required documentation and certifications for event staff.
• Input payroll data for manager review and track changes per event.
• Process pre-event per diem through Wrapbook.
• Process post-event expense reimbursements and review timecards/expenses.

Conoscenze

Workforce operations

Project management tools

Payroll systems

Organization

Communication

Independent work

Strumenti

Wrapbook

Monday.com

Navan

Descrizione del lavoro

Kilowatt Events, Inc. in San Diego is seeking a part-time Workforce Administrator to coordinate freelance and contractor staffing from availability outreach through post-event payroll. The role supports staffing, onboarding, and payroll processes across events.

The position requires strong organization, communication, and multitasking in a fast-paced event environment, with in-office hours in San Diego. The hourly rate ranges from $28 to $32, reflecting start base compensation and internal