Event Specialist

Educational Federal Credit Union; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid Holiday

Paid Birthday

Paid Sick and Personal Days

Paid Vacation

Retirement/401K with matching contributions

Medical, Dental and Vision Insurance

Life Insurance and Long Term Disability

Tuition reimbursement for Undergraduate and Graduate courses

Job summary

A financial institution in Miami seeks an Event Coordinator to manage marketing events and promotions. You'll oversee event execution, collaborate on communications, and ensure quality. The ideal candidate will have an Associate's degree and experience in event management. Benefits include paid holidays, medical insurance, and tuition reimbursement. Apply directly at the specified URL.

Qualifications

• Requires one year of event management experience.
• Complies with all Bank Secrecy Act (BSA) policies and procedures.

Responsibilities

• Manage the Member Outreach event calendar.
• Provide on-site support for major promotional events.
• Coordinate event and sponsorship contracts.
• Assemble promotional material kits for events.

Skills

Event management

Organizational skills

Communication skills

Education

Associate’s degree

Tools

Monday.com

Job description

This position serves as the key representative in planning and executing sponsor-based marketing events, community tradeshows, and member promotional events at EdFed. Under the guidance of the Vice President of Member Outreach, the incumbent is responsible for managing quality execution of assigned events and promotional campaigns, including finalizing event sponsorship agreements, staffing schedules, selection of promotional items, and requests for marketing collateral.

We encourage you to view and apply directly at edfed.org/careers

Overview

The position oversees planning and execution of sponsor-based marketing events, community tradeshows, and member promotions, ensuring quality and timely delivery of event materials and campaigns.

Duties & Responsibilities

• Manages the Member Outreach event calendar to ensure events are appropriately resourced with required staffing, collateral items, and promotional materials.
• Provides on-site support in the staging of all major promotional events, including conventions, tradeshows, auto sales, annual meetings, and scholarship ceremonies.
• Provides planning support to the director in management of the CUPED program, including coordination of field trips, planning of new volunteer orientation, and staging of year-end celebration.
• Manages promotional item inventory for distribution to Member Outreach and other front line departments; makes recommendations for new promotional items/incentives.
• Processes incoming collateral and promotional item requests from branch and sponsor business partners within established time frames; coordinates shipping and delivery of items with facilities contacts.
• Coordinates event and sponsorship contracts, payments, insurance certificates, booth/backdrop deliveries, and other required items for marketing exhibits.
• Assembles promotional material kits (event in a box) for deployment to Member Outreach events.
• Transports event materials and promotional items to staging venues as required by the business.
• Coordinates Member Outreach team travel for remote market conventions and events.
• Serves as campaign planning lead for major promotional events, such as the Miami Youth Fair, Florida PTA Convention, Member Appreciation Month, New Teacher Inductions, and Teacher Appreciation Month.
• Assembles and ships new member promotional bundles for distribution by Member Outreach and Branch Services staff.
• Collaborates with marketing business partners to develop event communications messaging for inclusion in promotional advertisements, banners, backdrops, flyers, and other collateral.
• Serves as department lead for Monday.com platform; assists in the development of contact management and event activity reporting within the platform.
• Provides backup to the Member Outreach Coordinator in the auditing and reconciliation of account applications, expense accounts, and invoices.
• Serves as contingent staffing for Member Outreach events as required by business.
• Ensures overall quality, accuracy, and compliance of all events under management.
• Assists with other tasks or projects as assigned.

Requirements

Associate’s degree and one year of event management experience required.

Every employee is required to comply with all Bank Secrecy Act (BSA) policies and procedures, and to attend required BSA-related training as assigned.

Benefits

• Paid Holiday
• Paid Birthday
• Paid Sick and Personal Days
• Paid Vacation
• Retirement/401K with matching contributions
• Medical, Dental and Vision Insurance
• Life Insurance and Long Term Disability
• Tuition reimbursement for Undergraduate and Graduate courses