Event Specialist

PRA Events, Inc.; Jackson (WY); Hybrid; USD 52,000 - 74,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with match

Parental Leave

Cell Phone and Home Internet stipends

Paid vacation, sick leave, holidays

Job summary

PRA Events, Inc. in Jackson Hole, WY seeks an Event Specialist who blends creative program design with expert production and logistics. You will work with the sales team to craft innovative event solutions, while also managing detailed execution from contract through delivery.

You will be client-facing, vendor-focused, and essential to delivering memorable attendee experiences and smooth program execution, with on-site availability and flexible hours as required.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 3+ years in event design, planning, and/or production; DMC/hospitality/corporate meetings or incentive travel preferred.
• Strong creative thinking with proven operational and logistical skills.
• Exceptional interpersonal and communication abilities with clients and teams.
• Ability to multitask across programs with keen attention to detail.
• Proficiency in budgeting, financial reporting, and contract negotiation.
• Demonstrated ability to lead cross-functional teams and field staff.
• Knowledge of local venues and supplier partners; ability to source new options.
• Flexibility to work evenings, weekends, and holidays as needed.

Responsibilities

• Collaborate with Sales to develop proposals, presentations, and attendee experiences.
• Create program designs across transportation, registration, gifting, tours, teambuilding, and more.
• Research, source, and vet venues and supplier partners with industry relationships.
• Attend monthly Creative and Event Producer meetings.
• Prepare and manage program budgets, line-item details, and cost savings.
• Serve as the primary client contact from contract through delivery, ensuring service.
• Manage supplier contracting, field staff scheduling, billing, invoicing, and docs.
• Negotiate and finalize supplier arrangements to meet terms and pricing.
• Conduct pre-conference meetings and oversee on-site execution, troubleshooting live.
• Supervise Field Staff and ensure readiness to deliver the program vision.
• Monitor program financial health and adjust to meet goals.
• Complete program production paperwork and keep stakeholders informed.

Skills

Creative thinking

Operational planning

Interpersonal communication

Budgeting & cost control

Contract negotiation

Leadership of cross-functional teams

Vendor management

Attention to detail

Event production

Education

Bachelor's degree or equivalent relevant experience

Job description

This allows for working from home but applicants must be willing to attend events, client meetings, site inspections, etc. in person. Applicants must be based in the Jackson Hole area to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure. We love-and have fun-doing it.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Summary

The Event Specialist is a hybrid role that combines the creativity of program design with the operational expertise of event production. This role works in close partnership with the sales team to design innovative event solutions while also managing the logistical details that bring them to life. The Event Specialist is client-facing, supplier-focused, and a key driver of both memorable attendee experiences and seamless program execution.

Primary Responsibilities

• Collaborate with Sales to develop compelling proposals, presentations, and attendee experiences that align with PRA brand standards and client goals
• Create detailed program designs across areas such as transportation, registration, gifting, tours and activities, teambuilding, offsite venues, dine-arounds, professional staffing, and other tactical service offerings
• Research, source, and vet venues and supplier partners, maintaining strong industry relationships and staying ahead of trends
• Attend monthly Creative meetings and Event Producer meetings
• Prepare and manage program budgets, costings, and line-item details with accuracy, identifying opportunities for efficiencies and cost savings
• Contribute to product innovation, ensuring sales tools, resource materials, and pricing guides remain current and relevant
• Serve as the primary client contact from contract through program delivery, ensuring clear communication, proactive updates, and exceptional service
• Manage logistical operations including supplier contracting, field staff scheduling, billing, invoicing, and program documentation
• Confirm, negotiate, and finalize supplier arrangements, ensuring service expectations, pricing, and contractual terms are met
• Conduct pre-conference meetings and oversee on-site event execution, troubleshooting and problem-solving in real time to guarantee success
• Supervise, train, and direct Field Staff, ensuring they are well-prepared and equipped to deliver the program vision
• Strategically monitors program financial health, adjusting as needed to meet business goals
• Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

• Bachelor's degree or equivalent relevant experience
• 3+ years of experience in event design, planning, and/or production. DMC, hospitality, corporate meetings, or incentive travel background preferred
• Strong creative thinking with proven operational and logistical management skills
• Exceptional interpersonal and communication abilities with clients, supplier partners, and internal teams
• Ability to multitask across multiple programs, manage shifting priorities, and maintain keen attention to detail
• Proficiency in budgeting, financial reporting, and contract negotiation
• Demonstrated ability to lead cross-functional teams and field staff with professionalism and clarity
• Knowledge of local venues, attractions, and supplier partners, with the ability to source new and innovative options
• Flexibility to work evenings, weekends, and holidays as business needs dictate

Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery