Event Producer

PRA Events, Inc.; Orlando (FL); Hybride; USD 60 000 - 85 000; Plein temps

Avantages offerts par ce poste

Medical

Dental

Vision insurance

Company-sponsored Life Insurance

Short/Long Term Disability Insurance

401(k) with Match

Parental Leave

Cell Phone and Home Internet Stipends

Paid Vacation

Sick Leave

Holidays

Pet Insurance

Flexible Spending Accounts

other optional benefit coverages

Résumé du poste

PRA Events, Inc. in Orlando is seeking a seasoned events professional to lead logistical execution and client coordination for corporate programs in a hybrid role. This position requires in-office presence two days per week and a candidate based near Orlando.

You will manage supplier relationships, budget and margins, coordinate field staff, and ensure flawless delivery from pre-planning through post-event follow-up, collaborating closely with Sales and Operations to exceed client goals.

Qualifications

• 3 years+ of experience overseeing corporate meetings or complex programs.
• Ability to manage operations, supervise Field Staff, and coordinate multiple programs.
• Strong communication and relationship-building with clients, suppliers, and venues.
• Ability to read contracts, financial reports, and client proposals.
• Willingness to work flexible hours, including weekends and holidays.

Responsabilités

• Logistical management and operational execution of client events and programs.
• Primary client contact during pre-planning, operation, and post-sale.
• Meet with Sales to review details and manage contracted programs.
• Manage program changes, negotiate and upsell, and protect gross margins.
• Coordinate suppliers, negotiate terms, and confirm bookings and deposits.
• Determine Field Staff assignments, prepare trip sheets, and train Field Staff.
• Process Field Staff paperwork, manage uniforms, and equipment as required.
• Prepare program paperwork: trip sheets, invoices, service agreements, costing.
• Support Experience Designers with program development per client specs.
• Communicate program details to hotels/venues to ensure seamless operations.
• Conduct pre-con meetings and keep Sales Leaders informed of opportunities.

Connaissances

Operations management

Client liaison

Vendor management

Budgeting

Interpersonal communication

Multitasking

Description du poste

This is a hybrid role that works 2 days per week in office on average. Applicants must be based in/near Orlando to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Primary Responsibilities

• Responsible for the logistical management and operational execution of client events and programs
• Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
• Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted
• Manages program changes during pre-planning and on-site, negotiating and up-selling
• Responsible for managing the expected gross margin for the event once contracted
• Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiating and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.
• Ensures deposits for program have been received as contracted and billing is completed
• Determines Field Staff work assignments, based on program schedule and staffing needs
• Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
• Participates in recruiting and training Field Staff
• Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms
• Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
• Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
• Assists Experience Designers with program development according to specifications of client
• Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
• Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
• Conducts pre-con meetings with client/hotel to review all details of the program as confirmed
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

• 3 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred
• Ability to manage operations functions and effectively supervise and direct Field Staff
• Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
• Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents
• Ability to effectively present information and respond to questions from clients, supplier partners and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners
• Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners
• Must be able to work flexible hours including weekends, evenings and holidays
• Some travel required to support region and PRA system as needed

Benefits package includes

• Medical
• Dental
• Vision insurance
• Company-sponsored Life Insurance
• Short/Long Term Disability Insurance
• 401(k) with Match
• Parental Leave
• Cell Phone and Home Internet Stipends
• Paid Vacation
• Sick Leave
• Holidays
• Pet Insurance
• Flexible Spending Accounts
• other optional benefit coverages

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

• Activations
• Experiential Marketing
• Event Strategy
• Experience Design
• Interactive Installations
• Themed Events & Décor
• Adventures & Excursions
• Dining & Culinary Experiences
• Entertainment & Performances
• ESG & Social Impact Integration
• Team Building & CSR
• Transportation & Logistics
• Meeting Management
• AV Management
• Content & Messaging
• Content Design & Production
• Demo Experiences
• Theatrical Design & Delivery