Experience Designer

PRA Events, Inc.; Honolulu (HI); Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Disability Insurance

Life Insurance

Paid Vacation Time

Paid Holidays

Pet Insurance

FSAs

Job summary

PRA Events, Inc. is seeking an Experience Designer in Hawaii to lead costing for client programs and source pricing from suppliers. You will collaborate with Sales, Creative, Operations, and partners to deliver costed, executable solutions aligned with client budgets.

The role requires meticulous financial discipline, attention to detail, and independent ownership from proposal through handoff. Expect in-person site inspections and client meetings.

Qualifications

• Experience in event management, destination management, corporate meetings and events, incentive travel, hospitality, or a related industry required.
• Experience developing event budgets, detailed costing, and supplier pricing.
• Strong attention to detail with demonstrated accuracy in costing, quantities, pricing, and program documentation.
• Excellent communication and interpersonal skills with the ability to build productive relationships with clients, supplier partners, and internal teams.
• Strong organizational and time-management skills with the ability to independently manage multiple programs, shifting priorities, and competing deadlines.
• Ability to effectively balance creative thinking with financial, logistical, and operational considerations.
• Demonstrated resourcefulness and ability to research and develop new venues, suppliers, products, and solutions.
• Ability to work independently, take ownership of assigned responsibilities, and proactively identify when support or escalation is needed.
• Strong collaborative skills and the ability to work effectively within a cross-functional team environment.
• Ability to work evenings and weekends as business needs dictate.

Responsibilities

• Independently develop complete and accurate program costing for assigned opportunities with detailed line-items, quantities, costs, and pricing.
• Own the costing process from initial supplier outreach through final proposal review, ensuring information is accurate and current.
• Obtain, review, and validate supplier pricing, proposals, fees, minimums, quantities, and applicable charges.
• Accurately calculate quantities and costs based on guest counts, program specifications, and supplier parameters.
• Review costing for completeness, identifying missing elements, inconsistencies, or duplicate charges before submission.
• Manage complex quoting and budget development with opportunities for cost efficiencies and value enhancements.
• Ensure costing notes, assumptions, supplier information, and documentation are organized for review and handoff.

Job description

• Tours & Activities
• Décor & Rentals

This is a role that allows for working from home while requiring events, clients meetings, site inspections, etc. to be attended in person. Applicants must be based in Hawaii to be considered for this role.

We’re PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you’re curious, bold, and ready to build standout experiences, you’ll find your place here.

Position Overview

The Experience Designer plays a key role in the financial development and accuracy of client programs, independently building complete and detailed costing for assigned opportunities. The role is responsible for researching and sourcing program elements, obtaining and validating supplier pricing, calculating quantities and costs, and ensuring each element is accurately represented within the overall program budget.

Working collaboratively with Sales, Creative, Operations, and supplier partners, the Experience Designer balances financial, creative, and operational requirements to develop solutions that are competitive, executable, and aligned with the client’s objectives and budget. Success in this role requires exceptional accuracy, financial discipline, organization, and independent ownership of work from initial proposal through program handoff.

Areas of Focus

Experience Designers develop, cost, and support a broad range of program elements, including:

• Transportation
• Registration
• Gifting
• Tours & Activities
• Teambuilding Experiences
• Restaurants & Dine-Arounds
• Offsite Venues
• Professional Staffing
• Décor & Rentals
• Entertainment
• Audio Visual
• Branding & Signage
• Interactive Experiences
• Installations & Custom Builds
• Other tactical, logistical, and experiential service offerings

Key Responsibilities

Costing & Budget Development

• Independently develop complete and accurate program costing for assigned opportunities, ensuring every proposed element is represented with appropriate line-item detail, quantities, costs, pricing, and supporting information.
• Own the costing process from initial supplier outreach through final proposal review, ensuring information is accurate, current, and aligned with program requirements.
• Obtain, review, and validate supplier pricing, proposals, fees, minimums, quantities, and applicable charges before incorporating them into program costing.
• Accurately calculate quantities and costs based on guest counts, program specifications, operational requirements, and supplier parameters.
• Review costing for completeness and accuracy, identifying missing elements, inconsistencies, duplicate charges, or other discrepancies before submission.
• Manage complex quoting and budget development while identifying opportunities for cost efficiencies, value enhancements, and alternative solutions.
• Ensure all costing, notes, assumptions, supplier information, and supporting documentation are consistent, organized, and ready for review within established deadlines.
• Maintain strong attention to detail while managing multiple programs, revisions, supplier quotes, and changing client requirements.
• Make timely costing adjustments as program scope, quantities, specifications, or supplier pricing changes.
• Maintain clear documentation of pricing, inclusions, exclusions, and outstanding items to support internal review and eventual program handoff.

Experience Development & Proposal Design

• Collaborate with Sales, Creative, and Operations to develop compelling program solutions that align with the client’s vision, objectives, specifications, and budget.
• Serve as the primary Experience Design point of contact for assigned programs throughout the bidding and proposal phase.
• Communicate directly with venues and supplier partners to obtain accurate availability, inventory, quantities, capabilities, pricing, and program requirements.
• Translate creative concepts into costed, financially responsible, and operationally executable solutions.
• Recommend alternatives when necessary to maintain the overall program vision while meeting budget or operational requirements.

Program Handoff & Planning Support

• Coordinate supplier outreach and secure availability or holds for applicable program elements.
• Prepare complete and reconciled costing prior to program handoff, including supplier information, program details, pricing documentation, and outstanding items.
• Provide a clear and comprehensive handoff to the assigned Event Producer, ensuring they understand the approved scope, costs, supplier commitments, and key program details.
• Identify and communicate any outstanding pricing, assumptions, deadlines, or potential financial impacts at the time of handoff.
• Serve as an Experience Design resource throughout planning for elements developed and costed during the proposal phase.
• Develop Event Visual Guides, décor and inventory pull lists, and other design documentation as applicable.

Product & Supplier Development

• Research and develop products, experiences, venues, and service offerings with an understanding of pricing, value, scalability, and operational feasibility.
• Develop and maintain strong professional relationships with supplier partners to support competitive and reliable program solutions.
• Maintain accurate and current supplier, venue, hotel, product, and tariff pricing and resource information.
• Identify new resources and supplier solutions that provide creative value, operational efficiencies, or cost-saving opportunities.
• Participate in product development meetings and share new products, trends, experiences, supplier capabilities, and relevant pricing information with the team.
• Participate in client presentations and site inspections with Sales, as requested.

Qualifications

• Experience in event management, destination management, corporate meetings and events, incentive travel, hospitality, or a related industry required.
• Experience developing event budgets, detailed costing, and supplier pricing.
• Strong attention to detail with demonstrated accuracy in costing, quantities, pricing, and program documentation.
• Excellent communication and interpersonal skills with the ability to build productive relationships with clients, supplier partners, and internal teams.
• Strong organizational and time-management skills with the ability to independently manage multiple programs, shifting priorities, and competing deadlines.
• Ability to effectively balance creative thinking with financial, logistical, and operational considerations.
• Demonstrated resourcefulness and ability to research and develop new venues, suppliers, products, and solutions.
• Ability to work independently, take ownership of assigned responsibilities, and proactively identify when support or escalation is needed.
• Strong collaborative skills and the ability to work effectively within a cross-functional team environment.
• Ability to work evenings and weekends as business needs dictate.

Salary: $80,000 per year with some flexibility for senior-level candidates.

Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Pet Insurance, Flexible Spending Accounts, and others.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you’ll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

• Activations
• Experiential Marketing
• Event Strategy
• Experience Design
• Interactive Installations
• Themed Events & Décor
• Adventures & Excursions
• Dining & Culinary Experiences
• Entertainment & Performances
• ESG & Social Impact Integration
• Team Building & CSR
• Transportation & Logistics
• Meeting Management
• AV Management
• Content & Messaging
• Content Design & Production
• Demo Experiences
• Theatrical Design & Delivery