Event Site Manager

Global Sports Jobs Limited; Tempe (AZ); On-site; USD 90,000 - 120,000; Full time

Job summary

THETEAM is seeking an Event Site Manager within the Solutions Group to lead projects from early concept through installation, coordinating with Sales, design, and operations.

You will manage client communications, timelines, and vendor quotes, ensuring deliverables meet site and client requirements. This role demands strong communication, problem-solving, and multitasking abilities across a fast-paced environment.

Qualifications

• Ability to learn and master project workflows, production operations, and internal processes.
• Ability to think through issues, solve problems, and present solutions internally and externally.
• Thrives under pressure and enjoys tackling challenges.
• Ability to interface with clients and build rapport across teams.
• Strong written and verbal communication skills.
• Experience managing opportunities from pre-contract to contract execution.
• Flexible, able to work evenings, weekends, and holidays.
• 5–10 years in installation with growing responsibility.
• Experience in print and fabrication production and installation requirements.

Responsibilities

• Direct and manage client communication, persuading clients to favorable conclusions using best practices and technical solutions.
• Cross-functional work with sales, estimating, planning, design, and contracts to deliver build and install plans.
• Review project solutions against client needs and site surveys to determine manufacturing and installation requirements.
• Lead project efforts until contract execution.
• Produce schedules and timelines for manufacturing, delivery, and installation.
• Define project deliverables relative to offerings (scoping projects).
• Manage estimates and quotes from vendors, partners, and subcontractors on site.
• Provide status reports to internal stakeholders on pre-contract projects.
• Collaborate with departments to deliver high-quality projects within timelines.
• Conduct off-site tasks like site surveys, installation oversight, and client walkthroughs.

Skills

Project management

Client communication

Problem solving

Time management

Education

Bachelor's degree (related field)

Tools

Smartsheet

ERP systems

Job description

About the Role

The Event Site Manager is a key member of the Solutions Group team, working closely with Sales to support opportunities from an informational and concept development perspective. Using strong industry experience and technical knowledge, the role manages internal and external project expectations from the preliminary stages through completion, yielding a fully defined build and install plan for internal project teams. In some instances, the Event Site Manager manages a project from start to finish.

Key Responsibilities

• Direct and manage client communication, persuading clients to favorable conclusions using experience of best practices and technical solutions.
• Work cross-functionally with multiple subject matter experts and teams, including sales, estimating, project planning, graphic and mechanical design, and contracts, to deliver comprehensive project build and install plans.
• Review project solutions against client needs and specifications and site surveys to accurately determine requirements for manufacturing and installation.
• Lead project efforts until execution of the contract.
• Produce project schedules and timelines for all phases of manufacturing, delivery, and installation.
• Define and develop project deliverables relative to offerings (scoping projects).
• Manage estimates and quotes from vendors, partners, and onsite subcontractors.
• Provide internal stakeholders with status reports of pre-contract projects.
• Work closely with various departments on a collaborative basis to deliver high-quality projects within established timelines.
• Conduct off-site tasks as required for items such as site surveys, installation and dismantle oversight, and client walkthroughs.

Required Experience & Qualifications

• Ability to learn and master project workflows, production operations, and various internal processes.
• Ability to think through issues, solve problems, and present solutions both internally and externally.
• Thrives under pressure and enjoys tackling challenges.
• Ability to interface with clients through all communication mediums and in person, building effective rapport with clients and partners.
• Excellent verbal, written, and illustrative communication skills.
• Ability to own and manage opportunities on behalf of the sales team until the contract is executed.
• Ability to multi-task and work in a fast-paced environment.
• Excellent interpersonal skills for internal and external customers.
• Maintains and promotes a positive attitude.
• Demonstrated strong attention to detail, quality standards, client requirements, and project costs.
• Verifiable project management experience ($5K - $2.5M+ range).
• Flexible and willing to work to meet project and customer requirements, which may require evenings, weekends, and holidays.
• Experience working directly in construction project management, or architectural signage and/or agency experience and experiential marketing projects.
• 5-10 years of increasing responsibility in installation with demonstrated improvement in all organisations.
• Experienced in print and fabrication production and installation requirements.

Preferred Skills

• Bachelor's Degree (a plus).
• Smartsheet and ERP experience (a plus).

About the Company

THETEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. THETEAM is headquartered in Los Angeles and has a presence spanning 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney.