Event Setup Assistant

Personnel Board of Jefferson County; Birmingham (AL); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Medical and dental insurance

Pension plan

Paid holidays

Job summary

The City of Birmingham is seeking an Event Setup Assistant for the CrossPlex to set up and disassemble for events such as weddings, receptions, and conventions, ensuring the room matches the setup sheet and complies with fire codes.

You will communicate with vendors and clients, move equipment with carts or forklifts, set up AV and lighting, and return spaces to a clean and ready state for the next event.

Qualifications

• Experience setting up tables, chairs, and linens per diagrams and instructions.
• Experience in customer service.

Responsibilities

• Prepare for events by reviewing setup sheets and arranging equipment.
• Arrange tables and chairs per diagrams to meet client needs.
• Move equipment using carts, forklifts, or dollies.
• Set up audio/visual and lighting equipment and ensure proper function.
• Disassemble setups and clean the space after events.
• Return equipment to storage and check inventory of cleaning supplies.
• Perform maintenance and custodial tasks to keep venue clean and operational.
• Monitor supplies and report shortages to supervisor.

Skills

Event setup

Customer service

Tools

Forklifts

Audio/visual equipment

Job description

Event Setup Assistant - City of Birmingham - CrossPlex

LOCATIONS: Birmingham

TARGET CLOSE DATE: 10/09/2026

PAY GRADE: Grade 12

TYPE: Full time

JOB SUMMARY: The City of Birmingham is seeking Event Setup Assistants for the CrossPlex. Employees in this position are responsible for setting up and disassembling for various events (e.g., weddings, receptions, banquets, conventions) at civic centers or auditoriums. Incumbents in this job class review the setup sheets to determine the setup style (e.g., theater, convention, banquet) and what materials and equipment will be required for the event. Event Set-up Assistants communicate with vendors and clients to ensure the room is set up properly and make changes when necessary to meet vendor needs. Employees in this job class also disassemble events, ensuring to return equipment and materials to the appropriate areas and sufficiently clean the event space.

COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: $14.69 - $22.78

MINIMUM QUALIFICATIONS:

• Experience setting up tables, chairs, tablecloths for various events (e.g., receptions, conventions, meetings) by following diagrams and written instructions.
• Experience in customer service.

TYPICAL JOB DUTIES:

• Prepares for various events (e.g., weddings, receptions, banquets, conventions) by meeting with the Event Set-up Supervisor to review the setup sheet, determining the equipment needed, ensuring the cleanliness of the room and the equipment, and arranging the tables and chairs appropriately to ensure client needs are met and comply with fire codes.
• Arranges tables and chairs according to the instructions and/or the diagram provided on the setup sheet so client needs are fulfilled.
• Moves, loads and unloads equipment using carts, forklifts, hand trucks and/or dollies.
• Sets up audio/visual equipment and lighting equipment and ensure it is functioning properly so presentations can be provided.
• Disassembles event setups by folding up tables, chairs, and linens, setting aside soiled linens for cleaning, using cleaning supplies to clean the room and the equipment, and checking the inventory of the cleaning supplies to ensure readiness for future events.
• Moves all equipment back into the civic center holding areas with the help of laborers and carts (using a forklift if needed) so equipment is available.
• Performs various maintenance and custodial tasks by inspecting the facility for plumbing, lighting, HVAC, and other issues (clogged/leaking drains or water lines, malfunctioning lights, un-sanitized areas, etc.) to ensure the venue is clean and areas are operational before and after events.
• Checks the inventory of cleaning supplies and paper supplies and reports shortages to the Event Setup Supervisor to ensure adequate supplies are available.

PHYSICAL DEMANDS: Job involves moderate physical exertion required for occasional prolonged periods of lifting, carrying, stooping, kneeling, crouching, or crawling. May involve regular lifting of items or objects weighing more than 50 lbs.

WORK ENVIRONMENT: Work is performed primarily in employer-owned facilities such as an auditorium, conference room/event space, or an athletic facility. Work involves use of various hand tools such as hammer, screwdrivers, wrenches, etc. Work may also involve the operation of equipment/vehicles such as hand-trucks, dollies, forklifts and full-sized utility vans.

EEO STATEMENT: The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at [e-mail] or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available.

DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.