Event Services Production Coordinator

Texas A&M University System; Commerce (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Texas A&M University System seeks an Event Services Production Coordinator to lead on-site event production in the Rayburn Student Center. You will manage audio-visual systems, lighting, staging, and room configurations for campus and external clients, ensuring safe, efficient execution aligned with event plans and university policies.

You will collaborate with the Associate Director, Building Operations, and campus partners to supervise student technicians, maintain equipment, and uphold safety

Qualifications

• Experience coordinating event production and on-site logistics.
• Ability to interpret event specifications from EMS and translate into layouts.
• Collaborative mindset for working with campus partners.

Responsibilities

• Serve as primary on-site production lead for events, overseeing load-in, setup, execution, strike, and post-event reset.
• Interpret event specifications from EMS and implement all logistical and technical requirements.
• Support production planning for commencements, lectures, ceremonies, conferences, and institutional programs.
• Conduct pre-event walkthroughs to confirm readiness, equipment functionality, and safety compliance.

Job description

Job Title
Event Services Production Coordinator

Agency
East Texas A&M University

Department
Sam Rayburn Student Center

Proposed Minimum Salary
Commensurate

Job Location
Commerce, Texas

Job Type
Staff

SUMMARY:

The Event Services Production Coordinator provides technical and operational leadership for event production within the Rayburn Student Center (RSC). This position serves as the primary on-site production lead for assigned events and is responsible for the execution of audio-visual systems, lighting, staging, room configurations, and technical logistics for campus and external clients. The Coordinator ensures that all events are executed safely, efficiently, and in alignment with approved event plans, university policies, and client expectations.

Working in collaboration with the Associate Director of Event Services, Building Operations, and campus partners, such as the Center for Information Technology Excellence (CITE), this role supervises student event technicians, maintains production equipment, ensures compliance with safety and risk standards, and supports high-profile institutional programs. The position plays a critical role in delivering a professional, technically sound, and student-centered event experience.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Event Production Management & Execution
  Serve as the primary on-site production lead for assigned events, overseeing load-in, setup, execution, strike, and post-event reset.
  Interpret event specifications from EMS and ensure accurate implementation of all logistical and technical requirements.
  Support production planning for commencement, lectures, ceremonies, conferences, and institutional programs.
  Conduct pre-event walkthroughs to confirm readiness, equipment functionality, and safety compliance.
• Client Consultation & Event Design
  Meet with clients to determine event goals, staging needs, sound reinforcement, lighting, livestreaming, and specialty equipment requirements.
  Translate client needs into detailed production plans and technical layouts.
  Provide consultation on best practices for event flow, audience engagement, and technical feasibility.
• Audio-Visual & Technical Systems Oversight
  Coordinate operation and maintenance of 70-volt distributed sound systems and high-energy multi-path systems.
  Oversee lighting systems including DMX-512, analog, and Multi-Plex platforms.
  Ensure proper configuration of microphones, projecti