Event Services Lead: Flexible Hours & Venue Expert

Victoria College; Center (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Victoria College is seeking a full-time Event Services Coordinator to manage event details at the Leo J. Welder Center for the Performing Arts in Victoria, TX.

The role covers coordinating setup, scheduling, contracts, room reservations, technical needs and catering to ensure client satisfaction for events starting January 2027. This position requires excellent customer service and communication, a flexible schedule including evenings and weekends, a valid Texas driver’s license, and the ability

Qualifications

• Associate degree required (or two years' relevant experience in lieu of degree).
• Two years of demonstrated experience in event support, hospitality, or customer service required.
• Ability to work a flexible schedule of day, night, weekend and holiday depending on events assigned.
• Familiarity with office equipment and Microsoft Office software.

Responsibilities

• Coordinate servicing of events at LJWCPA, including proposal development, scheduling, room reservations, and catering needs of the client.
• Obtain contracts, event specifications, permits and documentation (insurance) from clients and other departments as required.
• Plan, design and produce events within time limits and to customer satisfaction.
• Meet with clients to work out details of meetings and events, including usage areas, resource requirements, food & beverage, and services; coordinate with production staff, Facilities Services staff, external vendors.
• Specify event staffing requirements, coordinate staffing, and supervise event staff.
• Maintain facility calendar and assist with box office and reception tasks.
• Process invoices, deposits and payments, coordinating reconciliation with Business Office.
• Safeguard Victoria College assets and comply with cultural affairs policies.

Skills

Customer service

Communication

Interpersonal skills

Flexibility

Instruction following

Education

Associate degree or two years' relevant experience

Tools

Microsoft Office

Job description

Victoria College is seeking a full-time Event Services Coordinator to manage event details at the Leo J. Welder Center for the Performing Arts in Victoria, TX.

The role covers coordinating setup, scheduling, contracts, room reservations, technical needs and catering to ensure client satisfaction for events starting January 2027. This position requires excellent customer service and communication, a flexible schedule including evenings and weekends, a valid Texas driver’s license, and the ability