Event Production Planner

Victoria College; Town of Texas (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Victoria College in Victoria, Texas, invites applications for a full-time Production Planner to manage resources and services for Johnson Symposium Center events. The role includes coordinating equipment maintenance, supervising staff, and adapting to evenings and weekend schedules.

The ideal candidate has a Bachelor's degree or 5 years of relevant experience, 2+ years in production or technical operations, and strong Microsoft Office skills.

Qualifications

• Bachelor’s degree required (or 5 years of relevant experience in lieu of degree).
• Two or more years of demonstrated experience working in production or technical operations in a performing arts venue, rental facility, or similar facility preferred.
• Ability to gain a working knowledge of techniques, methods and procedures of theatre, dance, and music productions, cinema, and presentations including stage, set, sound and lighting design and implementation; stage management; computerized lighting systems; stage carpentry; event coordination.
• Demonstrated high level of initiative, persistence in completing assignments, and ability to manage multiple projects simultaneously.
• Ability to work a flexible schedule of day, night, weekend and holiday depending on events assigned.
• Demonstrated expertise with office equipment including computer, scanner and fax; experience with computer software including Microsoft Office required.

Responsibilities

• Plans, develops, schedules and implements the production resources and event services required for each JSC event within required time limits and to customer satisfaction.
• Obtains event specifications, event riders, permits and documentation from clients, vendors, and other departments as required.
• Advises producers, lighting and sound designers, on the technical specifications, costs and usage of production resources (stage lighting, sound, multi-media, rigging, costuming, set design, cinema and custom resources) required for the individual production, and supervises the implementations of approved technical designs.
• Operates, monitors, and maintains facility equipment in accordance with manufacturer guidelines and industry standards.
• Communicates in a professional, effective, and timely manner with facility users, clients, event staff, and vendors.
• Utilizes room management system to book events and generate event agreements; coordinates invoicing, payment and deposits using established college procedures.
• Operates, maintains and safeguards assets of the assigned facilities for Victoria College, including supervising the use and maintenance of production and event resources.
• Assists in recruiting, training, assigning and supervision of volunteer or paid event staff.
• Orients event producers to safety, appropriate city ordinances, fire code, technical characteristics and other areas of facility operations; facilitates the use of the facilities by producers and others engaged by or renting the facility.
• Arranges for repairs and replacements of equipment and resources within budgetary constraints; implements preventive maintenance on equipment.
• Designee responsible for the event facility and Victoria College interests unless specifically designated otherwise.
• Monitors events to facilitate operations, respond to emergencies/problems, and proactively handles resource issues.
• Assists with the preparation of production budgets and timelines; maintains inventory and orders specialized supplies.
• Makes recommendations to supervisor regarding capital purchases of facility equipment.
• Provides feedback and periodic reports for stakeholders
• Proposes ideas to improve services
• Ensures compliance and satisfaction of external and internal clients
• Communicates and fosters relationships with facility clients and patrons
• Operates personal computer to access e-mail, electronic calendars and other basic office support software
• Uses various software applications, such as word processing, spreadsheets, databases, and graphics software to enter, create, assemble, manipulate and/or format data and/or reports

Skills

Production planning

Event coordination

Budgeting

Vendor management

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Victoria College in Victoria, Texas, invites applications for a full-time Production Planner to manage resources and services for Johnson Symposium Center events. The role includes coordinating equipment maintenance, supervising staff, and adapting to evenings and weekend schedules.

The ideal candidate has a Bachelor's degree or 5 years of relevant experience, 2+ years in production or technical operations, and strong Microsoft Office skills.