Event Services Administrative Specialist

St. Norbert College; West De Pere (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision, and life ins.

Retirement plan

Paid time off

Tuition waiver

Job summary

St. Norbert College seeks an Office Specialist to provide administrative support to Conference & Event Services within Auxiliary and Hospitality Services. The role handles invoicing, payments, contracts, certificates, and event coordination for campus activities.

Responsibilities include assisting with summer camps, maintaining records, and supporting procurement and budgeting tasks using Workday and Office tools. A strong customer service mindset and detail‑oriented approach are essential.

Qualifications

• Associate degree preferred; 2–3 years of admin support experience.
• 3–4 years of customer service in a high-volume environment.
• Proficiency with Microsoft Office, Google Workspace, Workday; ability to learn new systems.

Responsibilities

• Create and maintain invoices in Event Management Software for internal and external customers.
• Collect deposits and payments, issue past-due notices, and coordinate collections.
• Prepare spreadsheets detailing debits/credits for processing in Workday Finance.
• Provide admin support for Conference & Event Services, including contracts and certificates.
• Track external events and maintain event records; assist with reservations via Event Management Software.
• Support AHS daily operations, including Ruth's Marketplace counts and camper schedules.
• Maintain organizational charts, inventory, and purchasing using Workday.

Skills

Customer service

Communication skills

Multitasking

Organizational skills

Learn new systems

Education

Associate degree or equivalent preferred

Tools

Microsoft Office

Google Workspace

Workday

Job description

St. Norbert College seeks an Office Specialist to provide administrative support to Conference & Event Services within Auxiliary and Hospitality Services. The role handles invoicing, payments, contracts, certificates, and event coordination for campus activities.

Responsibilities include assisting with summer camps, maintaining records, and supporting procurement and budgeting tasks using Workday and Office tools. A strong customer service mindset and detail‑oriented approach are essential.