Event & Conference Admin Specialist

St. Norbert College; United States; Sur place; USD 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Résumé du poste

St. Norbert College is seeking an Office Specialist to provide administrative support to Conference & Event Services and the Auxiliary and Hospitality Services team.

You will assist with budgeting, contracts, certificates of insurance, and event coordination for campus conferences and external events. The role includes processing invoices, payments, and deposits, maintaining records, and supporting daily operations across summer camps and meetings.

Qualifications

• Associate degree preferred in a technical or vocational field.
• 2-3 years of administrative or office management experience.
• 3-4 years of customer service in a high-volume environment.
• Experience with reservation or event management software preferred.
• General bookkeeping or accounting experience preferred.
• Strong communication and problem-solving skills.

Responsabilités

• Create and maintain invoices in Event Management Software for multiple AHS departments.
• Collect deposits and payments; issue past-due notices and coordinate collections.
• Prepare spreadsheets detailing debits and credits for Workday Finance.
• Maintain contracts, certificates of insurance, and tax-exempt certificates for events.
• Support Event Coordinators with walk-in, phone, and online reservations.
• Provide administrative support for campus meetings and events.
• Assist with summer camps and conferences, including Ruth's Marketplace schedules.
• Develop summer conference schedules and maintain camper health records.
• Maintain office supplies inventory and assist with purchases in Workday.

Connaissances

Administrative Support

Customer Service

Multitasking

Formation

Associate degree

Outils

Workday

Microsoft Office

Google Workspace

Description du poste

St. Norbert College is seeking an Office Specialist to provide administrative support to Conference & Event Services and the Auxiliary and Hospitality Services team.

You will assist with budgeting, contracts, certificates of insurance, and event coordination for campus conferences and external events. The role includes processing invoices, payments, and deposits, maintaining records, and supporting daily operations across summer camps and meetings.