Conference & Events Admin Specialist

St. Norbert College; De Pere (WI); Sur place; USD 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dentalinsurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waiver

Résumé du poste

St. Norbert College is seeking an Office Specialist to provide essential administrative support to Conference & Event Services and the Auxiliary and Hospitality Services teams.

You will assist with budgets, contracts, event records, and client communications to ensure smooth, successful events. The role involves invoicing, payments, and coordination across multiple departments, plus helping with summer camps and conferences.

Qualifications

• Associate degree in a technical or vocational field preferred.
• 2–3 years of administrative support or office management experience.
• 3–4 years of customer service experience in a high-volume environment.
• Experience with reservation or event management software preferred.
• General bookkeeping or accounting experience preferred.
• Strong customer service and communication skills, including handling difficult situations professionally.
• Ability to multitask, prioritize responsibilities, meet deadlines, and manage multiple projects.
• Basic math and bookkeeping skills.
• Proficiency in Microsoft Office, Google Workspace, and Workday.

Responsabilités

• Create and maintain invoices in the Event Management Software for internal and external customers across multiple AHS departments.
• Collect deposits and payments, issue past-due notices, and coordinate collections; communicate with Accounting Services.
• Prepare spreadsheets detailing debits and credits for processing in Workday Finance.
• Provide administrative support for Conference & Event Services, including contracts and tax-exempt certificates.
• Track scheduled external events and follow up for outstanding documentation.
• Assist Event Coordinators with reservations and inquiries via Event Management Software.
• Support planning and coordination of campus meetings and events for internal and external customers.
• Assist with summer camps and conferences, including Ruth's Marketplace operations and schedules.
• Develop summer conference schedules, prepare P&L statements, and maintain camper health records.
• Support purchasing, inventory, and donation coordination; process purchases in Workday.
• Maintain AHS org charts and employee contact information.

Connaissances

Administrative support

Customer service

Multitasking

Microsoft Office

Workday

Formation

Associate degree in a technical or vocational field

Outils

Workday

Event Management Software

Description du poste

St. Norbert College is seeking an Office Specialist to provide essential administrative support to Conference & Event Services and the Auxiliary and Hospitality Services teams.

You will assist with budgets, contracts, event records, and client communications to ensure smooth, successful events. The role involves invoicing, payments, and coordination across multiple departments, plus helping with summer camps and conferences.