Conference & Event Services Admin Specialist

WACAC; De Pere (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waiver

Job summary

St. Norbert College in De Pere, WI, seeks an Office Specialist to support Conference & Event Services and the Auxiliary and Hospitality Services team.

You will handle invoices, deposits, and financial records, coordinate contracts and certificates, and support event logistics for campus meetings and external events. Responsibilities include maintaining schedules, preparing reports, and assisting with summer camps, camps health records, and inventory.

Qualifications

• Associate degree or equivalent preferred.
• 2–3 years administrative support or office management experience.
• 3–4 years of customer service in a high-volume environment.

Responsibilities

• Create and maintain invoices in Event Management Software for internal and external customers across multiple AHS departments.
• Collect deposits and payments, issue past-due notices, and coordinate collections with Accounting Services.
• Prepare spreadsheets detailing debits and credits for processing in Workday Finance.
• Provide contract, insurance, and tax-exempt certificate support for hosted events.
• Track external events and maintain records; follow up for outstanding documentation.
• Assist Event Coordinators with reservations via Event Management Software.

Skills

Administrative support

Customer service

Reservation software

Communications

Multitasking

Organization

Budget reporting

Microsoft Office

Google Workspace

Event coordination

Education

Associate degree

Tools

Workday

Event management software

Job description

St. Norbert College in De Pere, WI, seeks an Office Specialist to support Conference & Event Services and the Auxiliary and Hospitality Services team.

You will handle invoices, deposits, and financial records, coordinate contracts and certificates, and support event logistics for campus meetings and external events. Responsibilities include maintaining schedules, preparing reports, and assisting with summer camps, camps health records, and inventory.