Event Coordinator

ACUI; Richardson (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

University of Texas at Dallas Student Union seeks an Event Coordinator to join the Meeting and Event Planning team. You will plan and coordinate events across SU spaces, manage reservations, layouts, and client discussions, and serve as a primary contact for Union Reservations.

You will conduct planning meetings with clients, create layouts using Social Tables, process reservations in Mazevo, and coordinate with Media, Custodial, and Parking services.

Qualifications

• Associate’s Degree. One (1) or more years of working events as host, server or support crew.
• Experience planning events and coordinating with multiple departments.
• Proficient in Microsoft Office; strong communication and organization skills.

Responsibilities

• Plan events in SU spaces and coordinate with clients and partners.
• Create event layouts using Social Tables and process reservations in Mazevo.
• Serve as primary contact for Union Reservations via email and phone.
• Coordinate services with Media, Custodial, Parking, and Police when needed.
• Assist with day-to-day office operations and procedural updates.
• Occasional evenings and weekends to support event schedules.

Skills

Event coordination

Customer service

Microsoft Office

Verbal & written comms

Education

Associate's Degree

Tools

Social Tables

Mazevo

Job description

The University of Texas at Dallas Student Union Event Coordinator is a member of the Meeting and Event Planning team within a dynamic, multi-faceted department. Reporting directly to the Assistant Director of Student Union Meeting & Event Planning, the Event Coordinator supports the planning and coordination of events held within Student Union facilities, which encompass approximately 644,000 square feet of meeting, event, and gathering space.

• Responsible for planning events in Student Union (SU) spaces, including SU North, SU South, Comets LANding, SSB, SSA, Margaret McDermott Mall, and Chess Plaza.
• Serves as a secondary contact for event-related discussions.
• Conducts planning meetings with clients to discuss event details.
• Creates event layouts using Social Tables.
• Processes a broad range of reservation requests through Mazevo, the Student Union’s reservation software, including student organization and departmental meetings and events.
• May assist with requesting services on behalf of external clients, including Media Services, Custodial Services, UTD Police, and Parking.
• Assists with the day-to-day operations of the Meeting and Event Planning Office as needed.
• Oversees the Union Reservations email account and serves as the primary point of contact for the Union Reservations phone line.
• Assists with updates and audits of procedural documents.
• Coordinates with operations staff to ensure event needs are met.
• May work evenings and weekends, depending on the event schedule.
• Performs other duties as assigned.

Associate’s Degree. One (1) or more years of working events as host, server or support crew. Three (3) or more years using Microsoft Office products. An equivalent level of education and/or experience is acceptable.

• Knowledge of customer service principles and techniques.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to advise student organizations and campus partners on event planning.
• Experience collaborating and building relationships across departments and programs.
• Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.