Events Coordinator

Hyatt Vacation Club at Highlands Inn; Carmel-by-the-Sea (CA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Free On-Site Parking

Uniform laundering, stipend for work

Complimentary meal per shift

Monthly cell phone stipend

Associate Appreciation Week

Monthly recognition programs

Job summary

Hyatt Vacation Club at Highlands Inn in Carmel-by-the-Sea, CA seeks a full-time front desk/guest services associate. You will respond to questions by phone and email, promote brand awareness, and assist with telephone outreach and event setup.

You will handle pre-event details, deposits, and billing, manage records in databases and word processing tasks, and support a professional, customer-focused team. Weekend and holiday availability is required.

Qualifications

• Excellent customer service and communication skills.
• Ability to prepare and review documents accurately.
• Flexible schedule including weekends and holidays.
• Experience with computers and standard office equipment.

Responsibilities

• Greet guests per company standards and address service needs.
• Prepare and review letters, memos, and other documents.
• Answer telephones using appropriate etiquette.
• Develop and maintain positive working relationships with others.
• Ensure adherence to quality expectations and standards.
• Maintain confidentiality of proprietary information.
• Support team to reach common goals and assist with events.

Skills

Customer service

Communication skills

Teamwork

Attention to detail

Tools

Word processing

Spreadsheet

Database

POS systems

Job description

Hourly Rate: $27.80

Hourly Wage: $27.80

Job Summary

Serve as contact person for clients, vendors, and meeting planners and communicate with them by phone and email to respond to questions and requests. Promote awareness of brand image internally and externally. Assist manager/supervisor in making telephone calls to specified individuals. Design, confirm, and communicate room layouts and set-up requirements for special events. Manage pre-event billing details, such as writing proposals, costing out events, developing the banquet event order, and obtaining deposits. Enter and locate work-related information using computers and/or point of sale systems. Receive and distribute incoming faxes to appropriate personnel and guests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using computer, mail, or facsimile machine. Operate standard office equipment other than computers

Shift: 1st/2nd; must be available to work weekends and holidays

Position type: Full Time

Site Specific Benefits:

• Free On-Site Parking

• Uniform laundering, stipend for work shoes

• Complimentary meal and soft drink per shift

• Department celebrations

• Associate Appreciation Week

• Monthly associate recognition and reward programs

• Monthly cell phone stipend

Core Work Activities

• Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect the privacy and security of guests and coworkers.

• Welcome and acknowledge all guests per company standards; anticipate and address guests' service needs; thank guests with genuine appreciation.

• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette.

• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.

• Ensure adherence to quality expectations and standards.

• Attention to customer service with a professional and pleasant personality.

• Available to work a flexible schedule including evenings, weekends, and holidays.

• Perform other reasonable job duties as requested by Supervisors.

Hyatt Vacation Ownership is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Source: Hospitality Online