Event Sales Coordinator

Apex Entertainment; Marlboro (MA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Health, Dental & Vision Insurance

401(k) after one year

Free attractions

50% off select food items

Growth opportunities

Team-oriented environment

Job summary

Apex Entertainment is seeking an Event Sales Coordinator who is enthusiastic and detail-oriented to assist guests from inquiry to event completion, ensuring accurate planning and exceptional service.

You will educate guests on options, conduct tours, prepare quotes, and coordinate with departments to maximize revenue while building lasting client relationships.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Strong written and verbal communication abilities.
• Excellent interpersonal and customer service skills.
• Solid organizational, time management, and accuracy.
• Proficient with Microsoft Office applications.

Responsibilities

• Manage booking, planning, and detailing of various events including parties and corporate outings.
• Communicate with guests from inquiry to event completion with follow-ups.
• Educate guests on attractions, packages, and services to maximize experience.
• Schedule tours for prospective guests and prepare quotes and BEOs.
• Review details, terms, and payments with guests; maintain records and collect payments.
• Upsell event packages, food/beverage, and other offerings to boost revenue.
• Coordinate with departments and attend weekly BEO meetings.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Microsoft Office

Proactive

Education

High School Diploma or GED

Associate's or Bachelor's Degree

Job description

Event Sales Coordinator

Position Summary

Apex Entertainment is looking for an enthusiastic and detail-oriented Event Sales Coordinator to join our team. The Event Sales Coordinator is responsible for assisting guests with the booking, planning, and detailing of events from the initial inquiry through the completion of the event.

This position focuses on providing exceptional guest service, building strong client relationships, maximizing event revenue through upselling, and ensuring all event details are accurately communicated to the appropriate departments.

Essential Duties & Responsibilities

• Manage the booking, planning, and detailing of a variety of events, including children's birthday parties, teen parties, bachelor parties, corporate team outings, and other social and group events.
• Work with guests from the initial inquiry through the event planning process, providing consistent communication and follow-up.
• Educate guests on Apex Entertainment's attractions, food and beverage offerings, event packages, and other services to help create the best experience for their needs.
• Schedule and conduct professional and welcoming facility tours for prospective guests.
• Accurately prepare event quotes, pricing, and Banquet Event Orders (BEOs).
• Review event details, terms, conditions, and payment requirements with guests throughout the planning process.
• Regularly communicate with guests regarding upcoming events to confirm details, answer questions, and address concerns.
• Build positive relationships with guests to encourage repeat business, referrals, and positive reviews.
• Identify opportunities to upsell event packages, attractions, food and beverage, and other offerings to maximize revenue.
• Maintain accurate and up-to-date event and financial records and ensure payments are collected in a timely manner.
• Assist with off-site community and street team events to promote Apex Entertainment and generate new business opportunities.
• Maintain clear and consistent communication with all departments regarding upcoming events.
• Attend weekly BEO meetings and work closely with department managers to ensure events are properly planned and executed.
• Respond to general guest inquiries through phone calls, emails, and web chats in a timely and professional manner.
• Assist with administrative tasks, including checking attraction reservations, adjusting online reservations, filing event invoices, and other duties as assigned by the Sales Manager.
• Perform other duties and responsibilities as assigned.

Qualifications

• High School Diploma or GED equivalent required.
• Associate's or Bachelor's Degree preferred.
• 1-2 years of experience in sales, event booking, hospitality, or a related field preferred.
• Previous experience preparing or working with Banquet Event Orders (BEOs) preferred.
• 1-2 years of experience in the food & beverage and/or hospitality industry preferred.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills with the ability to build positive relationships with guests.
• Strong organizational and time management skills with excellent attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Ability to accurately calculate figures such as discounts, proportions, and percentages.
• Professional, courteous, and positive demeanor.
• Self-motivated, dependable, and proactive.
• Ability to work effectively as part of a team.

Perks & Benefits

• Competitive compensation
• Health, Dental & Vision Insurance
• 401(k) after one year
• Free attractions
• 50% off select food items
• Opportunities for growth and advancement within Apex Entertainment
• Fun, fast-paced, team-oriented work environment

About Apex Entertainment

At Apex Entertainment, we're all about creating memorable experiences for our guests. Our team members play an important role in bringing the fun to life while providing exceptional service and helping create events our guests will remember.

If you are organized, personable, motivated, and enjoy working with people in a fun and fast-paced environment, we'd love to have you join the Apex Entertainment team!