Event Sales Administrator

Pinstripes; Illinois; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Flexible vacation

Company-paid disability

Employee Assistance Program

Pet insurance discounts

Discounts on food, beverage, and活动

Job summary

Pinstripes in Illinois is seeking an Event Sales Administrator to support the event sales team and help ensure all BEOs and guest communications are accurate and timely. You will coordinate event details, prepare materials, and assist with floor plans and day-of execution.

We value strong organization, clear communication, and a proactive mindset. This is a full-time, on-site role with varied hours based on event volume, offering growth opportunities within the team.

Qualifications

• Experience in a full-service restaurant, events, or hospitality environment preferred.
• Familiarity with catering/event software (Tripleseat a plus).
• Strong organizational and communication abilities in a fast-paced setting.
• Self-motivated with a proactive, problem-solving mindset and attention to detail.
• Flexible availability including evenings, weekends, and holidays.

Responsibilities

• Support the Event Sales team by keeping event details accurate and up to date.
• Manage BEOs (Banquet Event Order), including distribution, updates, and notes.
• Review upcoming events for menus, guest counts, timelines, and payments.
• Prepare event materials such as packets, signage, and drink tickets.
• Assist with floor plans and final event details as needed.
• Communicate updates between Sales, Operations, and Culinary teams.
• Print and share daily event schedules.
• Help ensure event financials are accurate and properly recorded.
• Maintain organized sales office systems and event materials.
• Assist with event setup and execution on busy days.
• Communicate with guests by phone and in person.
• Support sales efforts with outreach materials and prep.

Skills

Strong organizational skills

Excellent communication skills

Self-motivated with proactive mindset

Multitasking and prioritization

Flexible availability evenings/weeknds

Tools

Tripleseat

Microsoft Office

Job description

Description

Join Pinstripes and be part of a team dedicated to creating unforgettable experiences and shaping the future of Eatertainment!

The Event Sales Administrator position is designed to support the event sales team. The role will provide the Event Sales Manager(s) bandwidth to execute sales efforts and continue driving sales with outside sales efforts. This position is very self-motivating as it requires the sales administrator to take initiative to ensure that all BEOs are correct, information is communicated effectively to the teams and guests, and events are executed correctly.

Job Responsibilities

• Support the Event Sales team by keeping event details accurate and up to date
• Manage BEOs (Banquet Event Order), including distribution, updates, and notes
• Review upcoming events for menus, guest counts, timelines, and payments
• Prepare event materials such as packets, signage, and drink tickets
• Assist with floor plans and final event details as needed
• Communicate updates between Sales, Operations, and Culinary teams
• Print and share daily event schedules
• Help ensure event financials are accurate and properly recorded
• Maintain organized sales office systems and event materials
• Assist with event setup and execution on busy days
• Communicate with guests by phone and in person
• Support sales efforts with outreach materials and prep

Schedule and Pay

• Full-time, on-site (40 hours/week)
• Schedule varies based on event volume (days, nights, weekends, holidays)
• $22.00 per hour
• This is a non-commission role

Why Join Pinstripes

• Medical, dental, and vision insurance
• Flexible vacation
• HSA with company contribution & FSA options
• 401(k)
• Company-paid short-term and long-term disability
• Employee Assistance Program
• Voluntary benefits (pet insurance, LifeLock, accident coverage)
• Discounts on food, beverage, and activities
• Growth opportunities with new locations opening

Requirements

What are we looking for

• Strong organizational skills with attention to detail
• Ability to multitask and prioritize in a high-volume environment
• Excellent communication skills with both internal teams and guests
• Experience in a full-service restaurant, events, or hospitality environment preferred
• Familiarity with Microsoft Office and catering/event software (Tripleseat a plus)
• Self-motivated with a proactive, problem-solving mindset
• Flexible availability including evenings, weekends, and holiday

Physical Requirements

• Regularly operates a computer and office equipment; occasionally moves throughout the office to access materials; and consistently communicates via phone, email, and in person to exchange accurate information.
• Must be able to lift 50 lbs. at a time
• Stand for periods of up to 2 hours at a time

We focus on an inclusive culture and celebrate everyone for who they are. We are an Equal Opportunity Employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion, sex, sexual orientation, national origin, citizenship status, ancestry, age, marital or veteran status, physical or mental disability, arrest record, genetic information or any other characteristic protected by applicable federal, state and local laws.

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