Event Sales Administrator

Pinstripes, Inc.; Oak Brook (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible vacation

401(k)

Job summary

Pinstripes in Oak Brook seeks an Event Sales Administrator to support the event sales team and ensure accurate BEOs, clear communication, and flawless event execution.

The role requires self-motivation, strong organizational and multi-tasking skills, and excellent communication with internal teams and guests. On-site, full-time hours with varied shifts will apply, with a hourly rate of $22.00.

Qualifications

• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize in a high-volume environment.
• Excellent communication skills with internal teams and guests.
• Self-motivated with a proactive, problem-solving mindset.
• Flexible availability including evenings, weekends, and holidays.

Responsibilities

• Support the Event Sales team by keeping event details accurate and up to date.
• Manage BEOs (Banquet Event Order), including distribution, updates, and notes.
• Review upcoming events for menus, guest counts, timelines, and payments.
• Prepare event materials such as packets, signage, and drink tickets.
• Assist with floor plans and final event details as needed.
• Communicate updates between Sales, Operations, and Culinary teams.
• Print and share daily event schedules.
• Help ensure event financials are accurate and properly recorded.
• Maintain organized sales office systems and event materials.
• Assist with event setup and execution on busy days.
• Communicate with guests by phone and in person.
• Support sales efforts with outreach materials and prep.

Skills

Organizational skills

Multitasking

Communication skills

Proactive / self-motivated

Flexibility (evenings/weekends/hols)

Tools

Tripleseat

Microsoft Office

Job description

Description

Join Pinstripes and be part of a team dedicated to creating unforgettable experiences and shaping the future of Eatertainment!

The Event Sales Administrator position is designed to support the event sales team. The role will provide the Event Sales Manager(s) bandwidth to execute sales efforts and continue driving sales with outside sales efforts. This position is very self-motivating as it requires the sales administrator to take initiative to ensure that all BEOs are correct, information is communicated effectively to the teams and guests, and events are executed correctly.

Job Responsibilities:

• Support the Event Sales team by keeping event details accurate and up to date
• Manage BEOs (Banquet Event Order), including distribution, updates, and notes
• Review upcoming events for menus, guest counts, timelines, and payments
• Prepare event materials such as packets, signage, and drink tickets
• Assist with floor plans and final event details as needed
• Communicate updates between Sales, Operations, and Culinary teams
• Print and share daily event schedules
• Help ensure event financials are accurate and properly recorded
• Maintain organized sales office systems and event materials
• Assist with event setup and execution on busy days
• Communicate with guests by phone and in person
• Support sales efforts with outreach materials and prep

Schedule and Pay:

• Full-time, on-site (40 hours/week)
• Schedule varies based on event volume (days, nights, weekends, holidays)
• $22.00 per hour
• This is a non-commission role

Why Join Pinstripes:

• Medical, dental, and vision insurance
• Flexible vacation
• HSA with company contribution & FSA options
• 401(k)
• Company-paid short-term and long-term disability
• Employee Assistance Program
• Voluntary benefits (pet insurance, LifeLock, accident coverage)
• Discounts on food, beverage, and activities
• Growth opportunities with new locations opening

Requirements

What are we looking for:

• Strong organizational skills with attention to detail
• Ability to multitask and prioritize in a high-volume environment
• Excellent communication skills with both internal teams and guests
• Experience in a full-service restaurant, events, or hospitality environment preferred
• Familiarity with Microsoft Office and catering/event software (Tripleseat a plus)
• Self-motivated with a proactive, problem-solving mindset
• Flexible availability including evenings, weekends, and holiday

Physical Requirements:

• Regularly operates a computer and office equipment; occasionally moves throughout the office to access materials; and consistently communicates via phone, email, and in person to exchange accurate information.
• Must be able to lift 50 lbs. at a time
• Stand for periods of up to 2 hours at a time

We focus on an inclusive culture and celebrate everyone for who they are. We are an Equal Opportunity Employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion, sex, sexual orientation, national origin, citizenship status, ancestry, age, marital or veteran status, physical or mental disability, arrest record, genetic information or any other characteristic protected by applicable federal, state and local laws.

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