Event Program Manager (Part-Time)

Marvel Marketers; United States; On-site; USD 36,000 - 55,000; Part time

Job summary

Marvel Marketers is seeking a part-time Event Manager to lead planning, production, and execution of large-scale events. The role combines strategy, registration, content creation, and vendor oversight to deliver high-impact experiences.

The ideal candidate is proactive, highly organized, and comfortable navigating ambiguity while coordinating multiple workstreams across virtual, hybrid, and in-person formats.

Qualifications

• Bachelor’s degree.
• 3–5+ years of experience in event management, program management, or large-scale project management.
• Experience managing complex projects with multiple stakeholders and cross-functional dependencies.
• Strong understanding of event logistics and end-to-end event production.
• Proven ability to manage virtual, hybrid, and in-person events at scale.
• Excellent verbal and written communication skills, including experience communicating with senior leadership.
• Strong organizational, project management, and multitasking abilities.
• High attention to detail and accuracy.
• Proficiency with productivity and project management tools.
• Ability to work independently and in fast-paced, ambiguous environments.
• Commitment to inclusive event practices and accessibility.

Responsibilities

• Contribute to and own sub workstreams across major events.
• Event Strategy and planning - Identifying dates, venues, audience and the agenda for events with an emphasis on an executive, high-profile audience.
• Event Registration and communications - Design communications plan, draft email communications, and coordinate execution of communications where required.
• Event Content and Program Management - Coordinate logistics across content creation, including speaker and session owner assignments, reviews, and workback timelines.
• Information Flow - Facilitate efficient communication and information flow among team members and stakeholders, ensuring all parties are aware of critical updates and decisions related to the events.
• Act as the central point of contact, coordinating and aligning diverse internal teams and external vendors to ensure all event components are integrated and delivered on schedule.
• Coordinate with agency partners and other vendors across on-site logistics, including load-in/load-out plans, onsite room layout, setup, food and beverage etc.

Skills

Event management

Program management

Vendor management

Communication

Cross-functional

On-site logistics

Productivity tools

Project management software

Education

Bachelor’s degree

Tools

Productivity tools

Project management software

Job description

Part-time hours estimated to be ~20 hours a week

We are seeking an experienced part-time Event Manager / Event Program Manager to lead the planning, production, and execution of large-scale major events. This role combines event strategy, event registration, content creation, and vendor oversight to ensure flawless delivery of high-impact experiences. The ideal candidate is proactive, highly organized, comfortable navigating ambiguity, and skilled at managing multiple complex workstreams.

Key Responsibilities

1. Event & Program Management

• Contribute to and own sub workstreams across major events.
• Event Strategy and planning - Identifying dates, venues, audience and the agenda for events with an emphasis on an executive, high-profile audience.
• Event Registration and communications - Design communications plan, draft email communications, and coordinate execution of communications where required.

Event Content and Program Management

• Event Content and Program Management - Coordinate logistics across content creation, including speaker and session owner assignments, reviews, and workback timelines.

Information Flow

• Information Flow - Facilitate efficient communication and information flow among team members and stakeholders, ensuring all parties are aware of critical updates and decisions related to the events.

2. Onsite Logistics and Execution

• Act as the central point of contact, coordinating and aligning diverse internal teams (e.g., content leads, internal events teams, stakeholders) and external vendors to ensure all event components are integrated and delivered on schedule.
• Coordinate with agency partners and other vendors across on-site logistics, including load-in/load-out plans, onsite room layout, setup, food and beverage etc.

Required Qualifications

• Bachelor’s degree.
• 3–5+ years of experience in event management, program management, or large-scale project management.
• Experience managing complex projects with multiple stakeholders and cross-functional dependencies.
• Strong understanding of event logistics and end-to-end event production.
• Proven ability to manage virtual, hybrid, and in-person events at scale.
• Excellent verbal and written communication skills, including experience communicating with senior leadership.
• Strong organizational, project management, and multitasking abilities.
• High attention to detail and accuracy.
• Proficiency with productivity and project management tools
• Ability to work independently and in fast-paced, ambiguous environments.
• Commitment to inclusive event practices and accessibility.

Who thrives with us:

• People who want to learn, but are self-motivated to learn from their projects
• People who enjoy the really hard problems
• People who enjoy having too much vs. too little to do
• People who like creating from nothing (We still need a lot built to support our growth)
• People who understand how to build and maintain relationships with their coworkers and their clients
• People who like making others successful and understand the value of that as much as making themselves successful
• People who leave their egos at home and really enjoy working with other brilliant people

About Marvel Marketers

Marvel Marketers (www.marvelmarketers.com) is a global Marketing Automation, Digital Marketing, Experience Management, and ABM Consultancy. Our clients are sophisticated so we only hire the best to keep up and add value along the entire Digital Marketing Maturity Curve. We also partner strategically on custom digital marketing roles to help support all areas of our client’s Digital Marketing Strategy.

As we continue to grow and expand our service offerings, we are looking for the best and brightest to join our team.