Event Production Logistics Coordinator

Curated Events Casa de Perrin; Los Angeles (CA); On-site; USD 23,000 - 27,000; Full time

Benefits offered by this job

Health Insurance

401k + Matching

Job summary

Curated Events Casa de Perrin in Los Angeles, CA is seeking an organized, proactive Event Production Assistant to support our Production Coordinators. This fast-paced role focuses on logistics, scheduling, documentation, timekeeping, and expense reporting to keep events running smoothly.

You will create delivery and pickup schedules, review forms, track deadlines, and communicate with internal teams, field representatives, vendors, and clients.

Qualifications

• Experience managing detailed, deadline-driven administrative, logistical, scheduling, or operational responsibilities.
• Strong attention to detail and ability to identify discrepancies across multiple documents or information sources.
• Strong organizational, time-management, and task-management skills.
• Reliable system for tracking deadlines, follow-ups, recurring responsibilities, and outstanding information.
• Strong written and verbal communication skills.
• Sound judgment regarding when to act independently, when to ask questions, and when to escape an issue.
• Ability to manage changing priorities calmly while maintaining accuracy and follow-through.
• Proficiency with spreadsheets, shared documents, workplace communication tools, and digital file-management systems.
• A collaborative, team-oriented approach and a commitment to providing excellent internal and external service.
• Experience in event rentals, event production, logistics, operations, scheduling, or administrative coordination is preferred but not required.

Responsibilities

• Create weekly delivery and pickup schedules, verifying dates, times, addresses, contact information, staffing details, and instructions across documents.
• Assist with sending, receiving, reviewing, and entering logistics forms for events and deliveries as directed.
• Compare information across schedules, orders, and forms to identify missing or conflicting details.
• Follow up with parties to obtain outstanding information and fix discrepancies.
• Create shifts in the timekeeping system and monitor confirmations; follow up as needed.
• Support scheduling and timekeeping processes across the team.
• Maintain shared documents and folders so information stays current.
• Review expense reports for accuracy and compliance; coordinate corrections.
• Manage recurring responsibilities while adapting to new assignments and urgent requests.
• Ensure tasks are completed and status is communicated clearly.

Skills

Detail orientation

Organizational skills

Time management

Communication skills

Scheduling

Follow-through

Problem solving

Spreadsheets

Team collaboration

Adaptability

Job description

Curated Events Casa de Perrin in Los Angeles, CA is seeking an organized, proactive Event Production Assistant to support our Production Coordinators. This fast-paced role focuses on logistics, scheduling, documentation, timekeeping, and expense reporting to keep events running smoothly.

You will create delivery and pickup schedules, review forms, track deadlines, and communicate with internal teams, field representatives, vendors, and clients.