Event Producer

The Fortunate; Madison (WI); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision coverage

Paid time off

Company laptop and phone

Job summary

The Fortunate in Madison, WI is seeking an experienced Event Producer to translate approved event plans into executable productions. You will own schedules, load-in, venue restrictions, vendors, equipment, staffing, transportation, and on-site communications to ensure a flawless event.

With 3–5+ years in event production, you will develop run-of-show documents, coordinate AV and rentals, manage safety and insurance requirements, and drive post-event reconciliation.

Qualifications

• Detailed production timelines and run-of-show documents.
• Venue access and operational requirements.
• Loading, installation, and strike logistics.
• AV and technical partners coordination.
• Rentals and equipment logistics.
• Transportation planning for events.
• Certificates of insurance and safety requirements.
• On-site radios and communications.
• Experience coordinating multiple vendors.

Responsibilities

• Own assigned productions with progressively less supervision.
• Develop floorplans and ensure venue restrictions are met.
• Oversee load-in, installation, and strike activities.
• Coordinate vendor handoffs and on-site communications.
• Manage event-day communications and post-event reconciliation.
• Identify dependencies before event week.
• Ensure safety and insurance compliance during events.
• Maintain calm under pressure and prevent emergencies.
• Grow toward lead-producer responsibilities.

Skills

Production schedules

Run-of-show

Venue restrictions

Load-in logistics

AV coordination

Rentals logistics

Transportation planning

Radios & comms

Insurance certificates

Job description

The Event Producer turns an approved event plan into something that can actually happen.

You will own the production of assigned commissions: schedules, access, load-in, vendors, equipment, staffing, transportation, venue restrictions, installation, transitions, strike, and the operational details connecting all of them.

A schedule tells us when something should happen. A production plan explains how. We need someone capable of owning the second.

What you’ll own.

• Detailed production timelines and run-of-show documents
• Load-in, installation, event, and strike schedules
• Venue access and operational requirements
• Rental and equipment logistics
• Staffing requirements
• Operational walkthroughs
• Department and vendor handoffs
• Event-day communications
• Post-event production reconciliation and debrief
• Identification of dependencies before they become problems

How you’ll work with the House.

Arjun establishes the operational architecture and standards. Dave protects the overall direction and client priorities. Claire protects the visual intent. The planning team establishes the approved client plan.

You make sure all of it can coexist at 4:17 PM on a Saturday when six vendors are installing, catering needs the same hallway as entertainment, photography needs a finished room, and guests arrive in forty-three minutes.

What we’re looking for.

We expect approximately 3―5+ years of substantive event-production experience, although demonstrated capability matters more than a particular anniversary.

Relevant experience may come from event production, experiential agencies, venues, luxury hospitality, live entertainment, corporate events, weddings, technical production, high-end catering, or rentals.

• Production schedules and run-of-show documents
• Floorplans and venue restrictions
• Loading, access, and labor
• AV and technical partners
• Rentals and equipment logistics
• Transportation
• Certificates of insurance
• Radios and onsite communication
• Changing conditions

The person who will do well here.

You remain calm because you understand the plan, not because you assume everything will work itself out.

You think in dependencies. You notice handoffs. You ask who owns something. You understand that excellent vendors can still produce a bad event if nobody owns the space between their responsibilities.

We are not looking for someone who enjoys emergencies. We are looking for someone who quietly prevents them. You can solve one without making the client experience the problem with you.

Compensation.

In addition: $250 additional compensation per qualifying event day; business mileage reimbursed at the current IRS business mileage rate; $65/day meal and incidental allowance for qualifying travel events; company-provided laptop and phone.

Final compensation within the range will reflect production experience, technical fluency, and demonstrated ability to independently own complex event execution.

• Medical insurance with 80% of the employee premium covered by The Fortunate
• Dental and vision coverage available
• 15 days paid time off
• 8 paid company holidays
• Paid company closure week after New’s Year
• One paid recovery day following qualifying event weekends
• 401(k) with 4% employer match after 90 days
• Discretionary annual performance bonus

Schedule and travel.

Expect event weekends, early load-ins, late strikes, regional travel, and occasional multi-day commissions. This is not a Monday-through-Friday production job disguised in an events posting.

We compensate qualifying event days separately and build recovery time into the schedule because sustained excellent work requires both preparation and recovery.

Success after one year.

• Own assigned productions with progressively less direct supervision
• Build plans that vendors can actually execute
• Identify high-risk dependencies before event week
• Earn the trust of venues, partners, and the House
• Hand Arjun fewer problems that should have been solved earlier

Growth.

This position is deliberately designed to grow toward lead-producer responsibility.

A successful Event Producer should increasingly own larger and more complex commissions with less direct operational supervision from Arjun. The ceiling is not 'person who executes Arjun's checklist.' The goal is another person the House can trust with an entire production.

Interested?