Event Producer

Creative Solutions Services, LLC; Mountain View (CA); Hybrid; USD 96,000 - 103,000; Full time

Job summary

Creative Solutions Services, LLC seeks an experienced Event Producer for a 6-month contract in Mountain View, CA. Hybrid work arrangement with responsibilities spanning end-to-end program management, production, and vendor coordination for global sites.

You will own schedules, manage multiple vendors, coordinate cross-functional teams, and lead on-site execution during event weeks while ensuring timely delivery and post-event wrap-up. 7+ years in creative operations preferred.

Qualifications

• Bachelor's degree in Marketing, Communications, Production, Business, or related field or equivalent practical experience.
• Experience overseeing complex logistics and large asset management.
• Ability to own and drive programs, not just checklists.
• Self-direction to build structure and move work forward.
• Proactive communication so stakeholders are always updated.
• Ability to influence stakeholders without formal authority.
• Strong process thinking to follow and improve playbooks.
• Adaptive under changing circumstances; treats pivots as opportunities.
• 7+ years in Creative Operations, event production, or marketing ops with vendor management.

Responsibilities

• Program & Milestone Management from planning through post-event.
• Own the creative program schedule; track deliverables and flag blockers.
• Creative production & vendor management; coordinate multi-vendor print and shipping.
• Coordinate with design, leadership approvals, facilities, security and global sites.
• Lead live event execution; triage print queues and manage on-site changes.
• Drive post-event wrap-up, debriefs, and recognition; set up future programs.

Skills

Complex logistics oversight

Ownership mindset

Self-direction

Proactive communication

Stakeholder influence withoutauthority

Process thinking

Adaptability

Curiosity

7 years in Creative Ops/production/ops

Education

Bachelor's degree or equivalent

Job description

Immediate need for a talented Event Producer. This is a 06 months contract opportunity with long-term potential and is located in Mountain View, CA(Hybrid).

Job ID: 26-22171

Pay Range: $70/hr - $75/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Program & Milestone Management
• Own the creative program schedule from planning through post-event. Track deliverables, post proactive status updates, flag risks before they become blockers, and keep all workstreams moving in parallel.
• Creative Production & Vendor Management
• Run end-to-end print creative production across multiple vendors — from file submission and color testing through final delivery. Review SOWs, manage timelines, hold vendors accountable, and coordinate shipping to domestic and global sites. Ability to quickly familiarize yourself with stakeholders.
• Cross-Functional Coordination
• Serve as the connective tissue between design, leadership approvals, facilities and security, and global site teams. Ideate early. Translate feedback in both directions, facilitate weekly syncs, and distribute clear meeting notes with assigned owners.
• Live Event Execution
• Act as the real-time operational lead and asset production partner during event week — triaging the daily print queue, managing last-minute changes, routing assets, navigating inclusive communication with engaged facilities and security teams, troubleshooting on-site issues, and keeping the team informed under pressure. Critical to the role is ensuring that the production, placement and quality of building clings, event signage and other assets in the weeks leading up to the event and the program are executed cleanly and effectively.
• Post-Event Wrap-Up
• Drive the creative program to a clean close — completing debrief materials, supporting the retrospective, facilitating contributor recognition, managing any residual production needs, and setting future programs up for success.

Key Requirements and Technology Experience:

• Bachelor's degree in Marketing, Communications, Production, Business, or a related field — or equivalent practical experience.
• Complex logistics oversight – Able to effectively manage large quantities of assets while having a strong understanding of the systems, the players and where bottlenecks may occur.
• Ownership mindset — you treat the program as yours to run well, not a checklist to get through
• Self-direction — you build your own structure and keep things moving without being pushed
• Proactive communication — stakeholders always know where things stand because you told them first
• Stakeholder influence without authority — you build credibility fast and move things forward without a formal reporting line
• Process thinking — you run the playbook and improve it; you flag problems and come with solutions
• Adaptability — you maintain composure when things change and treat pivots as opportunities
• Curiosity — you want to understand why the program exists, not just what needs to ship this week
• 7 years in Creative Operations, event production, or marketing operations — with hands-on experience managing vendors, running programs in matrixed environments, and supporting live event execution.

Our client is a leading IT Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.