Event Producer

Apple; Cupertino (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

Apple Services is seeking a highly organized Event Producer to support internal events and programs, guiding preproduction planning and live production while collaborating with multiple stakeholders across the company.

You will work with internal teams and external vendors, manage venues and AV, coordinate speakers and travel, ensure accessibility, and drive post-event analysis to deliver engaging experiences for Apple employees worldwide.

Qualifications

• 5-10+ years in communications, marketing or public relations.
• Proven event production experience with live and post-production timelines.
• Experience coordinating with VIPs, high-level talent and artists.
• Excellent communication, planning, creative and critical thinking skills.
• Able to work in a fast-paced environment with high attention to detail.
• Deep understanding of studio culture, creative and production workflows, and confidentiality.
• Proven capability with curating bespoke experiences in physical spaces.
• Experience leading complex projects and planning initiatives.
• Direct experience handling sensitive information with integrity and discretion.
• Onsite work required; travel up to 30% domestically and internationally.

Responsibilities

• Follow a detailed project timeline with key milestones.
• Coordinate with internal teams, external vendors, and stakeholders to ensure timely deliverables.
• Organize regular check-in meetings with key stakeholders and vendors.
• Select and manage event venues, including layout, technology, and staffing.
• Ensure smooth event flow and real-time issue resolution during events.
• Coordinate transportation and accommodation for speakers, VIPs, and other personnel.
• Oversee setup and breakdown of the venue and transitions between phases.
• Provide staffing for registration, check-in and crowd management.
• Ensure technical requirements are met for in-person and virtual components.
• Manage signage and physical materials for in-person events.
• Troubleshoot on-site and ensure safety guidelines are followed.
• Ensure accessibility for all attendees (captions, interpreters, accessible platforms).
• Post-event evaluation including attendee feedback and recommendations.

Skills

Communication

Planning

Event Production

Stakeholder management

Vendor coordination

On-site operations

Travel coordination

Confidentiality

Education

Bachelor's degree

Job description

Summary

Come join the Apple Services team offering customers worldwide the best content and experiences in music, entertainment, games, news, fitness, podcasts, books, and audiobooks from the world’s most talented artists, storytellers, journalists, and creators. Apple Services also help customers get the most out of their favorite devices with secure, private, and convenient ways to pay and manage finances; cloud storage for photos, files, app data, and features designed to enhance security and protect privacy. Apple services include Apple Music and Shazam; Apple TV and the Apple TV app; App Store and Apple Arcade; Health and Apple Fitness+; Apple News and Apple News+; Apple Podcasts; Apple Books; Apple Card, Apple Wallet, and Apple Pay; and iCloud and iCloud+. The Services Employee Engagement team delivers best in class experiences, communication, and programs to support learning, connection, and community in our organization.

Description

Apple Services is seeking a highly-organized, passionate and experienced Producer to join our Services Employee Engagement team. The Event Producer will support various internal events and programs with preproduction planning and live production execution, engaging with multiple internal and external stakeholders in order to bring an event to life, always striving for a best in class and engaging experience for our employees. The Event Producer works as part of our Services Employee Engagement production team, reporting to a Senior Producer, and occasionally working alongside external vendors and contractors. Professionalism, Innovation and Creativity are key in this role, as the Event Producer is responsible for working with numerous stakeholders at all levels within the company, representing our team and organization.

Responsibilities

• Follow a detailed project timeline, including key milestones (set up, rehearsal, live event, and breakdown).
• Where needed, coordinate with internal teams, external vendors, and stakeholders to ensure timely completion of all deliverables.
• Organize and manage regular check-in meetings with key stakeholders and vendors.
• Select and manage event venue (for in-person components), including layout, technology, and staffing requirements.
• Ensure smooth event flow and provide real-time issue resolution during the event.
• Coordinate transportation and accommodation for speakers, VIPs, and other key personnel (if needed).
• Oversee setup and breakdown of the event venue, ensuring timely transitions between phases.
• Provide staffing support for registration, check-in, crowd management, and logistical operations during the event.
• Ensure technical requirements are met for both in-person and virtual components (e.g., AV equipment, microphones, lighting).
• Manage event signage, branding, and other physical materials (for in-person components).
• Troubleshoot and resolve logistical issues on-site during the event.
• Adhere to any required safety guidelines or protocols (e.g., COVID-19 protocols, fire safety regulations).
• Ensure event is accessible for all attendees, both in-person and virtual (e.g., captions, sign language interpretation, accessible online platforms).
• Post-event evaluation and reporting, including feedback from attendees and stakeholders. Provide post-event analysis, including attendee feedback, engagement levels, and recommendations for future improvements.

Minimum Qualifications

• 5-10+ years experience in communications, marketing, or public relations
• Proven track record in event production, with hands-on experience guiding live production, post-production timelines and deliverables.
• Experience working closely with a variety of VIP’s, high-level talent and artists
• Outstanding communication, planning, creative and critical thinking skills.
• Able to work in a fast-paced environment while remaining strategic, flexible and proactive, and maintaining a high attention to detail while juggling multiple priorities with tight timelines.
• Deep understanding of studio culture, creative and production workflows, and confidentiality standards.
• Proven capability with curating bespoke experiences in physical spaces for different audiences.
• Experience leading complex projects and planning initiatives
• Direct experience handling sensitive and confidential information with integrity and discretion
• Ability to be onsite; this role is an in-person, onsite position
• Available to work some nights and weekends as needed
• Up to 30% + travel required; both domestic and international

Preferred Qualifications

• Proven ability to plan optimally; successfully navigating and executing within corporate structures.
• Creative problem solver able to work in a fast-paced environment while remaining flexible and proactive, and maintaining a high attention to detail while juggling multiple priorities with tight timelines.
• Deep commitment to process improvement & innovation.
• Passionate about Apple and our products.
• Bachelor’s degree or comparative in live events, communications, or marketing