Event Producer

Lancesoft; Baldwin Park (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Event Producer role at Lancesoft involves planning and delivering high-quality events aligned with the organization’s mission, values, and culture. The position requires exceptional organizational skills, attention to detail, and a commitment to excellence, reporting to the Executive Director.

Successful candidates will manage budgets, engage internal and external stakeholders, and travel as needed to ensure exceptional attendee experiences while maintaining brand consistency across the

Qualifications

• Bachelor’s degree in Communications, Public Relations, Travel and Tourism, Hospitality or related field.
• 3-5 years in public relations, public speaking, event planning, hospitality or related field.

Responsibilities

• Create, develop, and deliver exceptional experiences that enhance audience engagement and expand national reach through events.
• Oversee project initiation, execution, budgeting and strategic planning for future initiatives.
• Oversee relationships with external organizations, vendors, venues, and consultants.
• Collaborate with stakeholders to define marketing material requirements and ensure brand consistency.
• Assess and continually improve the event experience.
• Perform other related duties as assigned.

Skills

Public speaking

Event planning

Negotiation

Stakeholder mgmt

Budgeting

Education

Bachelor’s Degree in Communications, Public Relations, Travel and Tourism, Hospitality or related field

Tools

Microsoft Office Suite

Microsoft Teams

Adobe Acrobat

Zoom

WebEx

DocuSign

SharePoint

Smartsheet

Monday.com

Panorama

virtual tour software/platforms

Job description

The Event Producer is responsible for planning and executing events and ensuring alignment with Client's mission, vision, values, and culture. Given the varying scale and scope of these initiatives, the role requires exceptional organizational skills, attention to detail, and a commitment to excellence. Reporting to the Executive Director, the Event Producer will deliver high-quality, innovative events that support the organization's strategic goals.

This role centers on developing, managing, and advising while working closely with internal and external stakeholders to build excitement and deliver an exceptional experience for participants. Additionally, they will work to build a center of excellence that ensures consistent experience, while overseeing and managing expenditures and costs for these initiatives.

This individual must consistently provide exceptional client service and demonstrate outstanding communication skills. They will need to collaborate effectively with managers, directors, and executive leadership while occasionally traveling to ensure their success and stay informed on emerging industry trends.

Essential Functions:

35 % Create, develop, and deliver exceptional experiences that enhance audience engagement and distinguish Client, with the goal of expanding its national reach through events

30 % Accountable for overseeing project initiation, execution, closure, budgeting and strategic planning for future initiatives.

10 % Oversee relationships with external organizations, vendors, contractors, venues, and consultants.

10 % Collaborate with stakeholders to define marketing material requirements, execute experiential activations, and ensure brand consistency across the events portfolio.

10 % Assess and continually improve the event experience.

5 % Performs other related duties as assigned or requested.

Position Qualifications:

• Minimum Education: Bachelor’s Degree in Communications, Public Relations, Travel and Tourism, Hospitality or related field.
• Experience may substitute for minimum education requirements.
• Minimum Experience: 3-5 years in public relations, public speaking, event planning, hospitality, tour planning or similar field.
• Required Courses/Training: N/A
• Req. Certification/Licensure: N/A
• Preferred Education: Event Planning and Management, Marketing, Communications, or Hospitality degree preferred
• Preferred Courses/Training: N/A
• Pref. Certification/Licensure: N/A

Preferred Experience:

• Conferences, Events, Meetings and Hospitality, Protocol, Diplomacy and Etiquette, Stakeholder and Audience Engagement, Live and Virtual Events
• Skills/Abilities: Proven presentation skills training and coaching for spokespersons
• Proven event and meeting management skills
• Excellent time management and organizational skills, ability to multi-task
• Excellent interpersonal, written and verbal communication skills
• Demonstrated project management expertise
• Outstanding negotiation abilities
• Ability to work independently with minimal supervision
• Ability to stay composed under pressure
• Ability to anticipate risks and adopt a solution-focused approach
• Ability to work effectively and efficiently in a team environment
• Diplomacy; ability to effectively cultivate and maintain relationships
• Foster and promote a positive image of Client
• Demonstrate a commitment and enthusiasm for research and innovation
• Software: Proficient user of Microsoft Office Suite | Microsoft Teams |Adobe Acrobat | Zoom | WebEx | DocuSign | SharePoint | Smartsheet I Monday.com I Panorama and virtual tour software/platforms
• Working / Environmental Conditions: Smoke-free environment
• Pressure due to last minute event request or deadlines
• Pressure due to managing multiple tasks and projects simultaneously
• Willingness to travel
• Must be adaptable with work and travel schedule and be available to travel for work during evenings/holidays/weekends, as needed
• Hybrid/flex-go work environment
• Physical Demands: Position requires significant amount of walking, standing and lifting
• Perform desk-based computer tasks
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds