Event Planning Manager: Lead & Deliver Flawless Conferences

Pyramid Global Hospitality; Charlottesville (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

Pyramid Global Hospitality is seeking a motivated Event Planning Manager to lead our conference center events, ensuring impeccable execution and guest satisfaction. You will coordinate with culinary, banquets, rooms, and accounting teams to deliver flawless events and maximize revenue.

This role requires hands-on leadership, strong planning skills, and a customer-first mindset. The position involves weekends/holidays as needed, with opportunities to grow within a diverse portfolio of properties.

Qualifications

• Experience planning and executing banquet/catering events.
• Strong leadership and proactive, detail-oriented approach.
• Excellent communication with guests and team.
• Ability to manage schedules, hiring, and training.
• Knowledge of AV and IT for events.
• Proficient in coordinating with internal departments.

Responsibilities

• Solicit and secure new event business through prospecting and networking.
• Maintain relationships with corporate, social, and event clients.
• Prepare proposals, cost estimates, contracts, and BEOs.
• Conduct site visits and pre-event meetings.
• Serve as primary client contact from inquiry to event completion.
• Collaborate with Culinary, Banquets, Rooms, Front Office, and Accounting.
• Oversee BEOs, rooming lists, and event documentation.
• Attend events including weekends/holidays to ensure satisfaction.
• Coordinate deposits, payments, and post-event reconciliations.
• Maintain involvement in local networking and industry events.
• Stay informed on catering trends and competitive offerings.
• Support marketing initiatives and social media efforts.
• Use CRM to document leads, communications, contracts, follow-ups.
• Provide reporting on sales activity, forecasting, and performance.

Skills

Leadership

Client relations

Event planning

Budgeting

Vendor management

Communication

Team management

Attention to detail

AV/IT knowledge

Tools

Delphi CRM

Job description

Pyramid Global Hospitality is seeking a motivated Event Planning Manager to lead our conference center events, ensuring impeccable execution and guest satisfaction. You will coordinate with culinary, banquets, rooms, and accounting teams to deliver flawless events and maximize revenue.

This role requires hands-on leadership, strong planning skills, and a customer-first mindset. The position involves weekends/holidays as needed, with opportunities to grow within a diverse portfolio of properties.