Event Planning Manager

Hyatt Hotels Corporation; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Free room nights

401(k) matching

Paid time off

Employee stock purchase

Family bonding time

Employee meals

Retail discounts

Job summary

Hyatt Regency Tamaya Resort and Spa in Rio Rancho, NM, is seeking an experienced Event Planning Manager to lead planning and execution of group events. You will coordinate meetings, serve as the client contact, and manage contracts with a focus on delivering luxury service.

The role requires strong communication, problem-solving and organizational skills, and the ability to work evenings, weekends, and holidays.

Qualifications

• Previous event planning or event coordination, luxury setting preferred.
• Strong communication, problem solving, organizational, and computer skills.
• Ability to work flexible schedules, including evenings, weekends, and holidays, as needed.
• Self-motivated with commitment to delivering exceptional guest and client experiences.
• Ability to manage multiple priorities in a team-oriented environment.

Responsibilities

• Coordinate and plan meetings, events, and group functions.
• Serve as the primary contact for clients throughout the event planning process.
• Administer sales agreements, detailing food and beverage, audiovisual, and event requirements.
• Work closely with Sales, Operations, Culinary, and other departments to ensure successful event execution.
• Communicate event details, timelines, and special requests to all relevant teams.
• Conduct site tours for groups and clients.
• Monitor events and address client needs or concerns.
• Maintain accurate event records, contracts, and documentation in Hyatt systems.

Skills

Communication skills

Problem solving

Organizational skills

Computer skills

Job description

"When you work in Hawaii, in addition to learning about the functional aspects of running a hotel — like the proper way to make a bed or how to best handle luggage — it’s critically important to understand Hawaiian culture and the spirit of ‘ohana, or ‘family.’ When opening the first Andaz property in Hawaii, our team participated in Hawaiian culture training to help us understand what ‘ohana truly means. "

Park Hyatt Washington is seeking an experienced leader to join the Sales, Events, and Marketing team as an Event Planning Manager. Not only will you be a part of an elite luxury service team, but you will get to be part of our hotel which was recognized by Travel + Leisure’s World’s Best Awards as a top 10 hotel in the world!

Key Responsibilities:

The Event Planning Manager is responsible for planning, coordinating, and executing group events contracted by the Sales team while delivering an exceptional client experience from pre-planning through event completion. The ideal candidate will be proactive, solutions-oriented, and committed to building strong client relationships by anticipating needs and resolving challenges with professionalism and the highest commitment to luxury service.

Duties will include but are not limited to:

• Coordinate and plan meetings, events, and group functions
• Serve as the primary contact for clients throughout the event planning process
• Administer sales agreements, detailing food and beverage, audiovisual, and event requirements
• Work closely with Sales, Operations, Culinary, and other departments to ensure successful event execution
• Communicate event details, timelines, and special requests to all relevant teams
• Conduct site tours for groups and clients
• Monitor events and address client needs or concerns
• Maintain accurate event records, contracts, and documentation in Hyatt systems
• Review and reconcile event billing with clients and the Finance team
• Manage room blocks and billing instructions
• Attend and lead event planning and group resume meetings
• Meet or exceed annual revenue and service goals
• Other duties as assigned

Starting salary range is $65,000 - $90,000 plus bonus eligibility, depending on experience.

• Medical, dental, and vision insurance at 30 days
• Free Room Nights, Discounted Room Rates, and Friends & Family Room Rates
• 401(k) retirement matching plan (up to 4%)
• Paid time off
Employee stock purchase plan
• Paid family bonding time and adoption assistance
• Complimentary employee meals
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace, and many more!

Qualifications:

• Previous event planning or event coordination experience, luxury setting preferred
• Strong communication, problem solving, organizational, and computer skills
• Ability to work flexible schedules, including evenings, weekends, and holidays, as needed
• Self-motivated with commitment to delivering exceptional guest and client experiences
• Ability to manage multiple priorities and work effectively in a team-oriented environment

Hyatt Regency Tamaya Resort and Spa | Rio Rancho , NM , US

Our family is always growing. Want to be in the know?