Event Planning Coordinator (Pharma / Pacific Time Zone)

ZipRecruiter; Seattle (WA); Remote; USD 45,000 - 65,000; Full time

Job summary

A leading company is looking for a Corporate Event Planning Coordinator to ensure that events run smoothly and within budget. This role emphasizes effective communication, organization, and flexibility in managing a variety of events, from webinars to conferences, in a fully remote setting with occasional overtime.

Qualifications

• Experience in event planning with a focus on corporate events.
• Ability to handle a high volume of calls and activities.
• Flexible availability for extended hours.

Responsibilities

• Coordinate onsite and virtual meetings.
• Maintain communication with sales representatives.
• Handle daily phone and email support.

Skills

Attention to detail

Communication

Organization

Time management

Customer service

Job description

Event Planning Coordinator (Pharma)

Full time | Temp-to-Hire

Fully Remote | Must live in the Pacific Time Zone

Monday - Friday | 8:30am to 5:00pm Pacific Time (plus overtime)

Job description

We are currently hiring an experienced Corporate Event Planning Coordinator on a temporary to permanent basis. The role involves ensuring that commitments are met on schedule and within budget for various events, including webinars, seminars, and conferences.

• Maintaining consistent communication with sales representatives and internal employees throughout the meeting planning process
• Coordinating onsite and virtual meetings
• Handling daily phone and email support, including communication with sales representatives and faculty
• Running various reports
• Setting up virtual credit cards for dinner meetings
• Communicating with clients and faculty
• Handling a high volume of calls and program activities
• Exhibiting exceptional attention to detail
• Working effectively in a fast-paced environment
• Being available to work flexible schedules and extended hours to meet clients’ needs