Event Planner (Contract, Hybrid)

Cella Inc; Malvern (Chester County); Hybrid; USD 98,000 - 102,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Cella Inc. in Malvern, PA seeks an experienced Event Planner Specialist to lead end-to-end corporate event logistics, partnering with senior leaders to define objectives, oversee budgets, source venues, and coordinate vendors for world-class experiences.

You will manage programs under marketing direction, travel domestically up to 20%, use Cvent for logistics, mentor junior staff, and ensure flawless execution before, during, and after each event on a 6+ month hybrid contract (37.5 hours/week).

Qualifications

• 5 to 10 years of formal corporate event planning experience.
• Proven hands-on experience with Cvent is required.
• Core skills include venue sourcing, contract negotiation, vendor management, AV oversight, food & beverage planning, and budget management.
• Travel domestically 10-20%.
• Bachelor's degree or equivalent combination of training and work experience.
• Exceptional organizational skills, strategic thinking, and ability to interface with C-suite executives.

Responsibilities

• Independently plan and coordinate logistics for corporate meetings and events across various sizes and formats.
• Consult with senior stakeholders to define event objectives, target audiences, and pre/post-event strategies.
• Manage event budgets, track spending, and address financial or logistical concerns with sponsors.
• Oversee venue sourcing, contract negotiations, room setups, food & beverage, AV services, and vendors.
• Gather pre- and post-event data to deliver status reporting, analyze results, and drive improvement.
• Communicate event statuses, risks, and proposed solutions to leadership and teams.
• Ensure corporate protocols and brand standards are maintained.
• Mentor and support junior team members to build event planning capability.

Skills

Event planning

Vendor management

Budget management

Contract negotiation

Cvent

Education

Bachelor's degree

Job description

Location: Malvern, PA
Schedule: Hybrid (Tuesday - Thursday Onsite, Monday & Friday Remote)
Duration: Contract (6+ Months, potential to extend)
Employment Type: Full-time 37.5 hours per week
Compensation Range: $50.00 - $52.50 per hour

We are seeking an experienced Event Planner Specialist to lead the planning and execution of world-class corporate event experiences. In this role, you will independently manage end-to-end event logistics for gatherings varying in size, complexity, and audience. Working under general marketing direction, you will partner directly with senior business leaders to define event goals, oversee budgets, manage vendors, and ensure seamless execution before, during, and after each event.

Responsibilities

• Independently plan and coordinate logistics for corporate meetings and events across various sizes and formats.
• Consult with senior stakeholders and business leaders to define event objectives, target audiences, and pre/post-event strategies.
• Manage event budgets, track spending, and proactively address financial or logistical concerns with event sponsors.
• Oversee venue sourcing, contract negotiations, room setups, food and beverage, entertainment, AV services, and third-party vendors.
• Gather pre- and post-event data to deliver clear status reporting, analyze results, and drive continuous improvement.
• Communicate event statuses, potential risks, and proposed solutions regularly to leadership and internal teams.
• Ensure all corporate protocols, brand standards, and administrative guidelines are strictly maintained.
• Informally mentor and support junior team members to build overall event planning capability.

Requirements

• Experience: 5 to 10 years of formal corporate event planning experience.
• Software: Proven, hands-on experience with Cvent is required.
• Core Skills: Demonstrated expertise in venue sourcing, contract negotiation, vendor management, AV oversight, food & beverage planning, and budget management.
• Travel: Willingness and ability to travel domestically 10%-20%.
• Education: Bachelor's degree or equivalent combination of training and work experience.
• Professional Attributes: Exceptional organizational skills, strategic thinking, and strong capability to interface with C-suite and senior leaders in a fast-paced environment.

JOBID: 092026-147198#LI-CELLA#LI-HH1#PLEqual Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan (all benefits are based on eligibility)

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.