Event Planner

BLR Holdings, Inc.; Malvern (Chester County); Hybrid; USD 69,000 - 72,000; Full time

Job summary

Cella by Randstad Digital in Malvern, PA is seeking an experienced Event Planner Specialist to lead end-to-end planning and execution of corporate events. You will collaborate with senior leaders, manage budgets, venue sourcing, AV, and vendors to deliver world-class experiences.

This hybrid, contract-to-full-time role requires 5–10 years of event planning, strong vendor negotiations, Cvent proficiency, and the ability to travel domestically. A bachelor’s degree or equivalent is required.

Qualifications

• 5–10 years of formal corporate event planning experience.
• Proven experience with Cvent is required.
• Bachelor's degree or equivalent combination of training and work experience.
• Willingness to travel domestically 10–20%.

Responsibilities

• Independently plan and coordinate logistics for corporate meetings and events across sizes and formats.
• Consult with senior stakeholders to define objectives, audiences and post-event strategies.
• Oversee budgets, track spending and address financial or logistical concerns with sponsors.
• Source venues, negotiate contracts, arrange AV, catering and third-party vendors.
• Provide status reports, analyze results and drive continuous improvement.

Skills

Budget management

Vendor management

Venue sourcing

Contract negotiation

AV oversight

Food & beverage

C-suite liaison

Executive communication

Education

Bachelor's degree or equivalent

Tools

Cvent

Job description

Location: Malvern, PASchedule: Hybrid (Tuesday - Thursday Onsite, Monday & Friday Remote)Duration: Contract (6+ Months, potential to extend)Employment Type: Full-time 37.5 hours per weekCompensation Range: $50.00 - $52.50 per hourWe are seeking an experienced Event Planner Specialist to lead the planning and execution of world-class corporate event experiences. In this role, you will independently manage end-to-end event logistics for gatherings varying in size, complexity, and audience. Working under general marketing direction, you will partner directly with senior business leaders to define event goals, oversee budgets, manage vendors, and ensure seamless execution before, during, and after each event.Responsibilities:Independently plan and coordinate logistics for corporate meetings and events across various sizes and formats.Consult with senior stakeholders and business leaders to define event objectives, target audiences, and pre/post-event strategies.Manage event budgets, track spending, and proactively address financial or logistical concerns with event sponsors.Oversee venue sourcing, contract negotiations, room setups, food and beverage, entertainment, AV services, and third-party vendors.Gather pre- and post-event data to deliver clear status reporting, analyze results, and drive continuous improvement.Communicate event statuses, potential risks, and proposed solutions regularly to leadership and internal teams.Ensure all corporate protocols, brand standards, and administrative guidelines are strictly maintained.Informally mentor and support junior team members to build overall event planning capability.Requirements:Experience: 5 to 10 years of formal corporate event planning experience.Software: Proven, hands-on experience with Cvent is required.Core Skills: Demonstrated expertise in venue sourcing, contract negotiation, vendor management, AV oversight, food & beverage planning, and budget management.Travel: Willingness and ability to travel domestically 10%-20%.Education: Bachelor's degree or equivalent combination of training and work experience.Professional Attributes: Exceptional organizational skills, strategic thinking, and strong capability to interface with C-suite and senior leaders in a fast-paced environment.JOBID: 092026-147198#LI-CELLA#LI-HH1#PLEqual Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail] offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.ABOUT CELLAWe are passionate about connecting you with the right role at the right organization—and providing you great benefits for the great work you do. With an attractive compensation package including competitive salary, 401(k) plan, weekly paychecks, holiday pay and a health benefits program, we have you covered.Cella is an award-winning leader in consulting, staffing and managed solutions for creative, marketing, digital and proposal development teams. We help people build meaningful careers and partner with companies to help them win. Our staffing solutions include freelance, contract, temporary, temp-to-hire and direct hire positions. Cella has earned the 2022 Best of Staffing Client and Talent 10-Year Diamond Awards—an honor earned by only 1% of staffing firms in the U.S. Cella is an equal opportunity employer.