Corporate Event Planner

Beacon Hill Staffing Group; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an experienced events professional in Boston to lead the planning and execution of meetings and large-scale events. You will manage everything from concept through completion, including budgeting, risk mitigation, and vendor management.

The role requires strong planning skills, vendor negotiation abilities, and proficiency with CVENT and office productivity tools. Local travel and flexible hours may be required to deliver high-impact experiences.

Qualifications

• Intermediate event planning and project management skills.
• Creative and decisive problem solver in fast-paced environments.
• Sound judgement in resolving moderately complex issues.
• Ability to build professional relationships with clients, vendors and colleagues.
• Proficient with CVENT, MS Office and event platforms.

Responsibilities

• Drives the planning process to meet business objectives and outcomes.
• Executes meetings and events from concept to execution including venue, AV, attendee management, catering, travel and budget.
• Selects and negotiates vendor and venue contracts considering costs and service outcomes.
• Manages multi-channel projects including live events, video and digital customer journeys.

Skills

Event planning

Vendor negotiation

Budget management

CVENT

Tools

CVENT

Microsoft Office

Project management tools

Job description

Job Profile Summary

Demonstrates an intermediate knowledge level in meeting and event planning and works under limited direction to resolve complex issues and/or address rare, high impact situations. Responsible for the development, planning, execution, budgeting, risk mitigation and outcomes of a wide range of meetings and events that impact CG’s strategy, priorities, associate experience, and culture. Guides and executes the planning from an initial concept through completion, while enhancing and materializing ideas.

Role Description

• Drives the planning process, making recommendations to meet business objectives and measures meeting outcomes.


• Executes meetings and events from concept to execution including schedule, format, venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, staffing, and budget management.


• Selects, recommends, and negotiates all vendor and venue contracts, while considering costs, risks, and service outcomes.


• Manages and executes multi-channel projects that include audio visual, live experiential events, video production, social and digital customer journeys and the vendors that support these areas.


• Prioritizes and manages multiple meetings, timelines, stakeholders, partners, and vendors to meet business needs.


• Manage attendee communication including pre-event communication, invitations, registration and respond to event inquiries.


• Serve as a valuable secondary resource to METS Planners when not taking the lead on the assigned program.


• Establishes lessons learned to improve future meetings.


• Demonstrate sound judgement in resolving matters of moderate complexity.


• Develop and maintain effective professional relationships with key external and internal customers, business units, vendors, and colleagues.

Industry Best Practice Research:

• Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the development of new event experiences.


• Stays informed of venues, market rates, and meeting planning execution best practices.


• Identifies inefficiencies/issues, recommends solutions, implements improvements.


• Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status and ground transportation.


• Demonstrates Self-awareness

Other Responsibilities:

• Participate in special projects that benefit the operations of the department.


• Perform additional responsibilities as assigned.

Business and Technical Skills:

• Intermediate project management skills


• Creative and decisive problem solver


• Demonstrate sound judgement in resolving matters of moderate complexity.


• Ability to manage effective professional relationships with key external and internal customers, business units, vendors and colleagues.


• Proficient in CVENT, project management tools, and Microsoft Office and other virtual event platforms


• Intermediate technology background – event websites


• Handle sensitive information and maintain data confidentially.

Working conditions:

• Local Travel required (up to 25%)


• Required to do extensive standing and walking (up to 8 hours a day)


• Flexible schedule can include irregular hours/evenings/early mornings/weekends


• May be required to drive personal vehicle to events


• Ability to transport supplies and materials that weigh up to 50lbs/23kgs

Hours:

Standard business hours