Event Operations Manager

MEA Energy; Denver, Northern (CO, KY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Xexperience Hospitality (XPH) is expanding and seeking an Event Operations Manager who can own an event end-to-end, from planning to execution. This is a hands-on role that turns empty venues into unforgettable fan experiences with calm leadership and quick problem-solving.

You will manage planning, sourcing, staffing, venue logistics, equipment, F&B, run-of-show, and budget oversight, with travel across the country required to cover events.

Qualifications

• Experience in live events, hospitality, sports, or experiential marketing.
• Highly organized and able to operate in controlled chaos.
• Strong vendor management and procurement skills.
• Understanding of event budgets and basic P&L management.
• Ability to lead event staff and vendors with confidence.

Responsibilities

• Plan and pre-produce events from concept to execution.
• Source vendors and manage procurement and negotiations.
• Coordinate staffing, venue logistics, equipment, signage and supplies.
• Oversee food & beverage coordination and on-site setup/breakdown.
• Develop run-of-show and provide on-site leadership during events.
• Manage budgets, P&L, expenses, and cost controls.
• Coordinate with partners and sponsors; manage reconciliations post-event.

Skills

Vendor management

Procurement

Budget & P&L

Team leadership

Communication

Job description

Event Operations Manager

Xexperience Hospitality (XPH)

Full-Time | Travel Required | Sports, Hospitality & Live Events

Xexperience Hospitality is growing, and we’re looking for anEvent Operations Manager who knows how to OWN an event from start to finish.

This isn’t a desk job.

We’re looking for anoperations and event rock starwho thrives in fast-moving environments, solves problems before they become problems, and takes pride in walking into an empty venue and turning it into an incredible fan experience.

From NFL tailgates and fan rallies to hospitality activations, watch parties, travel experiences, and major partner events—you’ll be one of the people responsible for making it all happen.

THE ROLE: OWN THE EVENT

When you’re assigned an event, you’re responsible for helping take it from planning to execution.

That includes:

• Event planning and pre-production
• Vendor sourcing and procurement
• Vendor negotiation and coordination
• Staffing and scheduling
• Venue coordination
• Equipment, rentals, signage, and supplies
• Food & beverage coordination
• Event setup and breakdown
• Run-of-show development and execution
• On-site event leadership
• Budget and P&L management
• Expense tracking and cost control
• Partner and sponsor coordination
• Troubleshooting in real time
• Post-event reconciliation and recap

Simply put:

Plan it. Build it. Run it. Crush it.

WHO WE’RE LOOKING FOR

We’re looking for someone who sees a problem and fixes it.

Someone who can manage vendors, lead a crew, watch a budget, communicate with partners, and still be the calmest person in the room when something changes two hours before doors open.

You may be a great fit if you:

• Have experience in live events, hospitality, sports, entertainment, festivals, restaurants, or experiential marketing
• Are highly organized but comfortable operating in controlled chaos
• Have strong vendor management and procurement skills
• Understand event budgets and basic P&L management
• Can confidently lead event staff and vendors
• Are comfortable negotiating and making decisions
• Communicate exceptionally well
• Take ownership instead of waiting for instructions
• Can travel frequently during peak event seasons
• Don’t mind early mornings, late nights, weekends, loading in, breaking down, or jumping in wherever needed

Ego doesn’t work here. Ownership does.

WHAT YOU’LL WORK ON

XPH produces and operates fan experiences throughout the country, including:

• NFL tailgates
• Pep rallies and takeover events
• College football experiences
• Watch parties
• Sponsorship activations
• Hospitality events
• Travel experiences
• Concert and entertainment events
• Large-scale partner activations

You’ll work directly with XPH leadership while helping build the operational systems that allow us to execute more events, in more markets, at a higher level.

THIS ROLE IS FOR A BUILDER

We’re growing quickly, which means we’re not looking for someone who needs every process handed to them.

We want someone who can helpcreate the process.

You’ll have the opportunity to take ownership of events and markets, improve how we operate, build vendor relationships, manage budgets, and grow into increasingly significant leadership responsibilities within XPH.

If you’re anevent operator who loves the rush of game day, takes pride in execution, and wants the responsibility of owning the event, we want to hear from you.

Come help us build unforgettable experiences for fans across the country.