Event Operations - Event Operations Coordinator

Dallas Cowboys; Arlington (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Dallas Cowboys seeks an Event Coordinator to support stadium-wide events from concept to completion. The role emphasizes customer service, multitasking, and fast-paced environments under the Senior Event Manager.

The candidate coordinates with promoters, venues, and departments to ensure successful events and safety. Strong MS Office skills and 1+ year of venue event experience are required.

Qualifications

• Degree in Business, Communications, Sports Management or related area.
• 1+ years of experience coordinating events at a venue of a similar size.
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio)

Responsibilities

• Review technical riders, discuss requests with promoters and reps for each event.
• Conduct venue visits and stadium walkthroughs with clients and reps.
• Oversee logistical planning for High School Football events.
• Oversee Arlington ISD events, activations, and Art Program initiatives.
• Develop and publish event production notes for events.
• Generate event documents (diagrams, information sheets, client instructions).
• Provide pre- and post-event correspondence to clients and departments.
• Anticipate problems and propose solutions to support objectives.
• Maintain relationships with clients, co-workers, staff, contractors, and patrons.
• Coordinate among departments to ensure safe operation of events.
• Work with sales and marketing on stadium event coordination.
• Assist in budgeting for event operations.
• Perform other duties as directed by Senior Event Manager.

Skills

Event coordination

Customer service

Multitasking

Communication skills

Teamwork

Flexibility

Attention to detail

Office software

Education

Business/Comms degree

Tools

AutoCAD

Photoshop

Visio

Job description

EVENT COORDINATOR

The Event Coordinator is responsible for the administrative support and coordination of all aspects of major stadium wide events as assigned for the Dallas Cowboys and AT&T Stadium from conception to completion. The ideal candidate has great customer service skills, the ability to multitask and the ability to work in a fast paced but exciting environment. The Event Coordinator reports to the Senior Event Manager.

Job Duties

• Review technical riders, have discussions with promoters and representatives about requests and requirements directly related to each assigned event.
• Conduct venue visits / stadium walkthroughs with event clients and representatives to aid in all phases of event planning.
• Oversee logistical and operation planning for all High School Football events.
• Oversee all Arlington ISD events, activations, and Art Program initiatives.
• Develop and publish event production notes for events as assigned.
• Generate various event documents (including, but not limited to, event diagrams, event information sheets, instructions for event clients and different event constituent groups).
• Provide clients and affiliated departments with necessary pre-event and post-event correspondence.
• Anticipate production, logistical and operation problems. Identify appropriate solutions and project consequences of proposed actions and implement recommendations in support of organizational objectives.
• Establish and maintain effective working relationships with clients, co-workers, part‑time staff, contractors and patrons.
• Assist with the ongoing coordination among different departments and standard operating procedures to ensure the effective, efficient and safe operation of event activities.
• Work with event sales and marketing staff on the coordination of event activities for the entire stadium.
• Assist in the preparation of budgets relative to event operations.
• Perform other functions and activities as directed by the Senior Event Manager.

Qualifications

• Degree in Business, Communications, Sports Management or a related area of study required.
• 1+ years of experience coordinating events at a venue of a similar size is required.
• Advanced skills in the use of Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio) required.
• Demonstrate knowledge in event production, including audio/visual, facility rigging and industry terminology.
• Experience in design programs like AutoCAD, Adobe Photoshop & Microsoft Visio Professional preferred.
• Excellent interpersonal, verbal and written communication skills; ability to communicate effectively at all levels both internally and externally.
• Ability to simultaneously manage a high level of detail across multiple projects.
• Ability to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure.
• Ability to work well within a team environment, offering assistance and support to team members whenever necessary.
• Ability to balance internal priorities with client expectations.
• Ability to work flexible hours, including nights and weekends.