Catering & Special Events Coordinator

ASM Global; Frisco (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

ASM Global’s The Star, Dallas Cowboys World Headquarters in Frisco, Texas, seeks a Catering & Special Events Coordinator to support day-to-day operations of the special events and catering department.

You will plan and execute catering requests for internal and special events, create BEOs, floor plans and logistics, and collaborate with the culinary team to select menus while tracking costs. This role requires strong organizational and communication skills and a proactive, creative approach.

Qualifications

• 1+ year of hospitality/events coordination experience.
• Experience creating BEOs is preferred.
• Proficient with MS Office and event management tools.
• Strong written and verbal communication skills.
• Understanding of special events and hospitality industry.

Responsibilities

• Plan, detail and execute catering requests for internal and special events as assigned.
• Create event orders, floor plans and event logistics reports.
• Prepare and execute BEO meetings.
• Work with culinary team to select menu options and track costs.
• Create event orders for ticketed events.
• Assist Director with planning and executing catering orders for internal clients.
• Provide documentation to accounting to generate post-event invoices.
• Monitor venue calendar for catering requests.
• Assist on-site event management for front and back of house.

Skills

BEO creation

Excel

Word

PowerPoint

Office formatting

Social Tables

All Seated

Visio

Detail oriented

Customer service

Multitasking

Creativity

Tools

Momentous

Reserve

Delphi

Social Tables

All Seated

Visio

Job description

Job Description

The Catering & Special Events Coordinator will be responsible to support the overall day to day operations for the special events and catering department. In addition, this plan and execute events as assigned and will assist and support the Director of Special Events. The position will be held at The Star, Dallas Cowboys World Headquarters in Frisco, Texas.

Goals

The Catering Coordinator will work closely with the department Director and Managers to gain experience of completing tasks associated with specials events catering and event planning. The Coordinator will have working knowledge of special events planning, creating BEO's, and venue on premise catering.

Responsibilities

• Plan, detail and execute catering requests for internal events and special events as assigned.
• Create event orders, floor plans and event logistics reports.
• Responsible for preparing and executing BEO meetings.
• Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
• Create event orders for ticketed events.
• Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
• Provide appropriate documentation to the accounting department to generate post event invoices.
• Plan and execute special events with range of experience as assigned.
• Support the catering operations for all ticketed events and special events as assigned.
• Attend various staff and stadium production meetings.
• Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
• Monitor venue calendar for catering requests.
• Assist in overall special events preparation as needed.
• Assist with on site event management for front and back of house.
• Develop knowledge of conflict resolution as it relates to special events planning and execution.

Skills

• Prior experience in creating BEO's.
• Must be proficient in Microsoft Excel, Word, Outlook and Power Point
• Microsoft Office document formatting.
• Knowledge of catering event order system; proficient in Momentous, Reserve, Delphi - A plus
• Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio - A plus
• Detailed oriented and organized
• Excellent Customer Service and ability to multi task
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.

Qualifications

• Minimum 1 years in hospitality coordinator role
• Working knowledge of culinary/food & beverage
• Detail oriented and experience in creating BEO's
• Strong written and verbal communication skills.
• Interest and understanding of the special events and or hospitality industry.
• Computer Skills: Microsoft Office to include document formatting.
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.