Event Operations Coordinator II (Corporate Scheduling)

Love's Travel Stops & Country Stores Inc.; Oklahoma City (OK); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Tuition assistance

Paid time off

Flexible scheduling

401(k) match

Medical/Dental/Vision insurance

Quarterly bonus

Career development

Immediate hiring

Job summary

Love's Travel Stops & Country Stores Inc. is seeking a Corporate Meeting & Event Coordinator II to independently coordinate routine event operations, including intake, calendar management, Event Center scheduling, room readiness, RSVP data, supplies, documentation, and payment processing.

This role supports small campus events and provides reliable operational execution with general supervision. The role resolves routine operational issues and escalates as needed.

Qualifications

• 2+ years in event, hospitality, administrative, or operations experience preferred.
• Proficient with MS Office; familiarity with RSVP systems.
• Bachelor’s degree preferred; equivalent work experience considered.

Responsibilities

• Own routine event operations intake, calendar coordination, Event Center scheduling, room readiness, and logistics checklists.
• Coordinate small campus events and standard internal meetings using established processes.
• Maintain RSVP systems, rooming lists, attendee data, supply lists, and event files.
• Coordinate routine logistics with internal partners and approved vendors, including room setup, food and beverage needs, supplies, and event materials.
• Process payments, track routine expenses, and maintain accurate documentation for reconciliation.
• Identify and resolve routine operational issues related to intake, calendar coordination, RSVP data, room readiness, supplies, and documentation. Escalate issues that affect budget, scope, vendors, contracts, stakeholder expectations, or attendee experience to the assigned Specialist or Manager.
• Provide on-site event support and help ensure the Event Center and meeting spaces are prepared and reset as needed.
• Maintain department calendars, event trackers, templates, and shared documentation.
• Serve as the Event Photo Administrator / Brandfolder Administrator for the team, including review of uploaded event photos, Brandfolder organization, tagging, metadata, labels, collections, permissions, and final approval before distribution
• Suggest improvements to operational checklists, workflows, and customer experience.
• Maintain accuracy and annual review of Standard Operating Procedure (SOPs) documents assigned within role.
• Work occasional evenings and weekends as required by event schedules.

Skills

Attention to detail

Professional communication

Time management

Teamwork

Problem solving

Discretion

Initiative

Education

Bachelor’s degree in Event Management

Tools

Microsoft Office

Cvent

Budgeting software

Job description

Love's Travel Stops & Country Stores Inc. is seeking a Corporate Meeting & Event Coordinator II to independently coordinate routine event operations, including intake, calendar management, Event Center scheduling, room readiness, RSVP data, supplies, documentation, and payment processing.

This role supports small campus events and provides reliable operational execution with general supervision. The role resolves routine operational issues and escalates as needed.