Event Operations Coordinator

Azul Hospitality; Santa Barbara (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Azul Hospitality in Santa Barbara seeks a Sales Event Administrator to coordinate event logistics, manage client communications, and process bookings from inquiry through post-event follow-up. The role requires strong organization and IT skills to manage sales data and internal coordination.

You will liaise with Front Desk, AV, Housekeeping, and F&B to ensure smooth execution, handle invoicing and reporting, and maintain event files, timelines, and SOPs.

Qualifications

• Proficiency in English (written and spoken).
• Strong communication and customer service skills.
• Advanced mathematical and analytical abilities.
• Excellent leadership and guest service capabilities.
• High attention to detail and organizational skills.
• Ability to work independently and in a team.

Responsibilities

• Review contracts, BEOs, and event orders for accuracy.
• Attend weekly BEO / Event Resume meetings.
• Confirm event details including room setups, F&B, AV.
• Create event timelines and internal checklists.
• Coordinate staffing and setup with internal departments.
• Serve as internal contact for event logistics.
• Oversee on-site event execution and liaison with departments.
• Post-event duties: billing summaries and debriefs.

Skills

English Proficiency

Communication

Analytical skills

Attention to detail

Guest service

Education

High school or equivalent

Bachelor’s degree preferred

Tools

Lightspeed

CI/TY

STS

PMS

POS

Job description

Azul Hospitality in Santa Barbara seeks a Sales Event Administrator to coordinate event logistics, manage client communications, and process bookings from inquiry through post-event follow-up. The role requires strong organization and IT skills to manage sales data and internal coordination.

You will liaise with Front Desk, AV, Housekeeping, and F&B to ensure smooth execution, handle invoicing and reporting, and maintain event files, timelines, and SOPs.