Event Operations Coordinator

MJH Life Sciences; Northern (KY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Hybrid work schedule

Health insurance

Vision coverage

401(k) with company match

Commuter benefits

Disability insurance

Job summary

MJH Life Sciences in Cranbury, NJ, seeks an Associate Event Manager to plan, coordinate, and execute in-person events, from single to multi-day programs. You will balance hands-on logistics with growing ownership of vendor management, budgeting, and on-site execution.

The ideal candidate has 1–3 years in event planning, excellent organization and communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 1 to 3 years of professional experience in event planning, hospitality, or project coordination.
• Strong organizational skills and ability to manage multiple priorities across concurrent events and tight deadlines.
• Excellent written and verbal communication skills with a professional, can-do approach to vendors, clients, and internal teams.
• Proficiency with Microsoft Office Suite, Adobe PDF, and Zoom or Microsoft Teams.
• Familiarity with AI-powered productivity tools and a willingness to use them as part of daily workflow.

Responsibilities

• Collaborate on venue sourcing and manage venue logistics; contribute to contract negotiations.
• Track assigned portions of event budgets and support cost management, including invoice tracking and vendor reconciliation.
• Serve as the day-to-day lead for select vendors such as catering, shipping, and AV, and ensure timely delivery of services.
• Assist in managing hotel room blocks, monitor pickup reports, and adjust allocations as needed.
• Coordinate AV and technical requirements with senior team members; ensure readiness of presentations, equipment, and speaker needs.
• Partner with catering teams to develop menus and manage dietary requirements for attendees.
• Oversee packing, shipping, and delivery of event materials including signage, supplies, and collateral.
• Maintain event timelines and deliverables in Workfront or other project management tools, providing updates and flagging risks proactively.
• Use AI tools to accelerate research, draft communications, manage logistics documentation, and support post-event reporting, maintaining accuracy and professionalism in all deliverables.
• Participate in staffing plans and help manage on-site teams; act as a key point of contact during live events.
• Support on-site execution including setup, real-time troubleshooting, and teardown.
• Assist with post-event debriefs by gathering data and feedback to support continuous improvement.

Skills

Event coordination

Event planning

Vendor management

Communication skills

AI in workflows

Education

Bachelor's degree

Tools

Workfront

Asana

Microsoft Office

Zoom or Teams

Adobe PDF

Job description

MJH Life Sciences in Cranbury, NJ, seeks an Associate Event Manager to plan, coordinate, and execute in-person events, from single to multi-day programs. You will balance hands-on logistics with growing ownership of vendor management, budgeting, and on-site execution.

The ideal candidate has 1–3 years in event planning, excellent organization and communication, and the ability to manage multiple priorities in a fast-paced environment.