Event & Meeting Planner

sentryinsurance; United States; Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Tuition reimbursement

Medical, dental & vision insurance

Paid time off

401(k) match

Job summary

Sentry is seeking an Event and Meeting Planner to provide effective project management support for meetings and events. You will work with a Lead Planner on task execution, develop agendas, budgets, and proposals, and present plans to executives to ensure alignment with the business vision.

The role requires a Bachelor’s degree or equivalent, 5+ years in event management, and the ability to travel. The position offers hybrid work flexibility and comprehensive benefits.

Qualifications

• Bachelor's Degree or equivalent work experience.
• Minimum of 5 years related work experience.
• Experience in event management and hospitality industry.
• Experience with virtual events preferred.
• Knowledge of safety and risk mitigation measures for events.
• Ability to meet deadlines and travel extensively.
• Strong organizational and interpersonal communication skills.
• Proficiency with Word, Excel and PowerPoint.

Responsibilities

• Develop and implement all aspects of small to medium-size events and meeting planning requirements.
• Create program documentation including agendas, event portfolios, budgets and proposals.
• Meet with business leadership to present event plans and outcomes to executives.
• Provide regular updates to stakeholders on event progress.
• Plan and schedule deadlines for independent tasks and projects.
• Create and maintain detailed project plans for assigned programs.
• Collaborate with marketing teams to ensure timely assets creation.
• Prepare cost summaries and recommendations for approvals.
• Draft communications for meetings and events for all stakeholders.

Skills

Event planning

Budget management

Stakeholder communication

Project management

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Word

Excel

PowerPoint

Job description

Our Event and Meeting Planners provide effective project management support of meetings and events.

What You'll Do

• Develop and implements all aspects of small to medium-size events and meeting planning requirements. Work directly with a Lead Planner on tasks pertaining to the event. Ensure timely and effective implementation of all operational aspects of a meeting or event.
• Create program documentation to include agendas, event portfolios, overviews, budgets and proposals.
• Meet with business leadership to understand specific events and meeting needs. Presents basic to moderately complex event plans and outcomes to the business, including executives, ensuring a clear understanding on how their vision is being supported.
• Provide regular updates to business stakeholders on event progress Researches and responds to event related issues as they arise.
• Participate in planning and scheduling to establish deadlines and ensure the timely completion of independent tasks, short and long-term projects.
• Create and maintain detailed project plans for assigned programs to ensure all projects are handled appropriately and completed in timely manner.
• Submit requests into the marketing project management system to create physical and digital event assets. Collaborate across marketing teams to ensure projects are completed according to timelines.
• Prepare cost summary and recommendation for Director of Meetings and Events and stakeholder review/approval.
• Compose and edit communications for meetings and events to ensure all internal and external stakeholders are knowledgeable of events taking place.

What it Takes

• Bachelors Degree or equivalent work experience.
• Minimum of 5 years related work experience.
• Experience in event management and hospitality industry.
• Experience with virtual events preferred.
• Knowledge of safety and risk mitigation measures to execute events in a safe and secure environment.
• Ability to work within specific time limitations and deadlines.
• Willing to travel extensively, work a flexible schedule that includes evenings and weekends.
• Strong organizational and interpersonal communication skills including political acumen and social perceptiveness. Ability to provide outstanding and positive customer service to all stakeholders and levels of management.
• Demonstrated positive attitude and flexibility with change management.
• Excellent judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
• Proficient in the use of personal computers, automated systems, and software applications including Word, Excel and PowerPoint.

Here is what you can look forward to as part of our team:

• Hybrid Flexibility: Enjoy the best of both worlds. With optional work from home on Mondays and Fridays and join your team in the office Tuesday through Thursday to collaborate and learn. We provide the technology and tools you need for both your office and home workspace from day one.
• Dining on Us: Depending on your location, we may provide a stipend that can be used at our on-site cafeteria or a meal allowance to keep you fueled.
• Continuous Learning: Unlock your potential through Sentry University and take advantage of our tuition reimbursement program.
• Comprehensive Benefits: We support your whole self with group medical, dental, and vision insurance along with parental leave, pet insurance, caregiver leave, and wellness resources. Options for HSA, FSA, and Dependent Care FSA are available.
• Work-Life Balance: Enjoy your generous Paid Time Off allowance to rest and take advantage of paid Volunteer Time Off to support your community.
• Investing in Your Future: We're committed to your long-term financial well-being. We offer a 100% company match on the first 8% you contribute to your 401(k) each pay period, and those funds vest immediately.
• Giving Back: Through the Sentry Foundation, we're proud to support the United Way and make a difference in our communities.

Why Join Sentry?

At Sentry, we believe our people are the heart of our success. We're proud to be recognized for the culture we've built, earning spots on Forbes' lists for America's Best Midsize Employers and Best Employers for New Grads , as well as Newsweek's America's Greatest Workplaces for Women and Diversity . These honors reflect our commitment to your professional satisfaction and growth.

Building on a Legacy

Our future is bright, but it's anchored in a long history of stability. Since our founding in 1904, we've dedicated ourselves to helping businesses protect their futures. That trust has made us one of the largest and most financially stable mutual insurance companies in the U.S. We're proud to have mainta