Event Marketing Specialist

NWS; Westmont (IL); Híbrido; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

The NWS Events Marketing Specialist supports planning and delivery of regional events, working with the Events Marketing Manager and cross-functional teams to ensure high-quality attendee experiences. You will coordinate registrations, sponsorship deliverables, logistics, and post-event reporting, while maintaining records and budgets.

This hybrid role requires two in-office days in Westmont, IL and up to 50% travel.

Formación

• Bachelor’s degree in marketing, communications, event management, business, or related field.
• 2–3 years of event planning and tradeshow experience.
• Strong cross-functional collaboration skills.
• Proficiency with CRM and lead tools.

Responsabilidades

• Plan and coordinate regional events and tradeshows.
• Prepare briefs, schedules, packing lists, and post-event reporting.
• Coordinate registrations, sponsorship deliverables, and vendor communications.
• Maintain event records and budgets.

Conocimientos

Event planning

Project management

CRM tools

Budget tracking

On-site coordination

Cross-functional collab

Communication

MS Office

Educación

Bachelor’s degree in marketing

Herramientas

Salesforce

HubSpot

Adobe CC

Canva

Descripción del empleo

The Events Marketing Specialist supports the planning and delivery of NWS events, working closely with the Events Marketing Manager and cross-functional partners. Ensures high-quality customer experiences and supports performance tracking and reporting across events.

Key Responsibilities

Event Coordination & Logistics

• Plan and coordinate tabletops, golf tournaments, local sponsorships, and other recurring regional events
• Coordinate registration, sponsorship deliverables, vendor communications, and purchasing
• Prepare event briefs, schedules, packing information, and communications with participating Sales team
• Maintain event records, asset needs, budget tracking, and event calendars
• Manage accurate event records and support post-event reporting
• Support logistics and take an active role in setup, attendee experience, and on-site coordination for tradeshows and symposiums
• Additional duties as needed

Cross-Functional Collaboration

• Collaborate with Digital Marketing in event promotion and follow-up messaging.
• Collaborate with Channel Marketing for partner-supported event campaigns.

Event Materials and Logistics

• Help coordinate booth materials, giveaways, signage, and lead-capture needs
• Coordinate with warehouse team on packing, shipping, returns, and event-material requirements
• Pack event materials and supplies when needed, ensuring they are organized and ready for shipment.
• Keep event materials organized and properly stored in the warehouse

Promotion and Performance Tracking

• Work with Events Marketing Manager, Digital Marketing and Channel Partner Marketing to plan event promotion and coordinate partner deliverables.
• Contribute ideas and event details for promotional materials and communications, coordinating with the relevant marketing partners.
• Collect post-event files, attendance, invoices, photos, and sponsor deliverables for post-event review.
• Maintain event and lead records within CRM system and share useful observations from event results.

Qualifications

Education and Experience

• Bachelor’s degree in marketing, communications, event management, business, or a related field
• Approximately 2-3 years of event planning, tradeshow coordination, experiential marketing, or field marketing support.
• Proven experience managing logistics for multiple concurrent events, including shipping, and booth setup.
• Experience supporting promotional activities, content preparation, and pre/post-event communication.
• Comfort working with cross-functional teams, including Digital Marketing, Channel/Vendor teams, Sales, and Operations.

Skills

• Proficiency with event coordination tools or project management platforms (e.g., Trello, Microsoft Planner and List).
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
• Familiarity with CRM and lead capture tools (e.g., Salesforce, HubSpot) for recording attendee data and tracking follow-up.
• Highly organized, with the ability to manage and track tasks independently.
• Ability to stay focused under pressure and meet deadlines in a fast-paced environment.
• Strong time management skills with a focus on preparation, checklists, and proactive issue resolution.
• Maintains a high standard of professionalism and attention to detail in all event touchpoints.
• Experience with design tools such as Adobe Creative Cloud or Canva is an asset.

Work Arrangement and Travel

• Hybrid position requiring two days per week in the office (located in Westmont, IL)
• Ability and willingness to travel up to 50%, including nights and weekends as needed.