Marketing and Events Specialist

AVI-SPL; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

AVI-SPL is seeking a Marketing and Events Specialist to support the Field Marketing team in planning and executing the company’s annual event marketing strategy, including trade shows, customer-facing field events, and internal summits.

The role collaborates with field marketing and sales, assists with budget planning and tracking, vendor invoices, and accurate reporting of expenses to align with marketing budgets. Travel to event locations and conferences is required as needed.

Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, or a related field preferred.
• Experience supporting field marketing customer or sales-facing events preferred.
• Familiarity with budget tracking and logistical support for events of varying scale.

Responsibilities

• Assist in the planning, coordination, and execution of high-impact events.
• Coordinate end-to-end logistics, including venue selection, vendor management, catering, audiovisual setup, and supply ordering.
• Coordinate the distribution and inventory of tradeshow assets, including booth components, signage, and marketing collateral.
• Support the Field Marketing team in tracking and reconciling event-related expenses; ensure timely processing of invoices and adherence to budgets.
• Manage shipping logistics for events and tradeshows, including coordination with warehouse teams and tracking deliveries to ensure timely arrival.
• Maintain and monitor inventory of events and exhibit materials, including printed collateral, giveaways, and booth furnishings; coordinate updates or production of new assets as needed.
• Assist in overall marketing budget management.
• Perform additional marketing and event coordination duties assigned to support departmental goals and timelines.
• Travel to event locations and other conferences/trade shows as needed.

Skills

Excel proficiency

Communication skills

Budget tracking

Event coordination

Team collaboration

Education

Bachelor's degree in Marketing/Communications/Event Management/Business Administration

Tools

CRM software

Budgeting tools

Job description

The Marketing and Events Specialist will play a key role in supporting the Field Marketing team with the planning and execution of the company’s annual event marketing strategy. This includes a wide range of initiatives such as trade shows, customer-facing field events, and internal summits.

In this role, the specialist will work closely with both field marketing and sales teams, while also providing broader support across general marketing operations. Responsibilities also include assisting with budget planning and tracking, managing vendor invoices, and ensuring accurate reporting of expenses to help maintain alignment with overall marketing budgets.

Essential Responsibilities And Duties

• Assist in the planning, coordination, and execution of high-impact events.
• Coordinate end-to-end logistics, including venue selection, vendor management, catering, audiovisual setup, and supply ordering.
• Coordinate the distribution and inventory of tradeshow assets, including booth components, signage, and marketing collateral.
• Support the Field Marketing team in tracking and reconciling event-related expenses; ensure timely processing of invoices and adherence to budgets.
• Manage shipping logistics for events and tradeshows, including coordination with warehouse teams and tracking deliveries to ensure timely arrival.
• Maintain and monitor inventory of events and exhibit materials, including printed collateral, giveaways, and booth furnishings; coordinate updates or production of new assets as needed.
• Assist in overall marketing budget management.
• Perform additional marketing and event coordination duties assigned to support departmental goals and timelines.
• Travel to event locations and other conferences/trade shows as needed.

Skills And Abilities

• Interpersonal relationship skills to build alliances and work in a collaborative team environment.
• Versatility, flexibility, and a willingness to learn in a fast‑paced, growing.
• Excellent computer skills, with proficiency in Microsoft Excel.
• Must have clear and professional communication skills (written and oral).
• Ability to think creatively and.
• Ability to work independently and manage priorities and workflow within set.
• Strong organizational and planning abilities.
• Discretion in handling confidential information.

Education And/or Experience

• Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, or a related field preferred.
• Experience supporting field marketing customer or sales-facing events preferred.
• Familiarity with budget tracking and logistical support for events of varying scale.
• Experience working in or supporting a large, matrixed, or global organization is a plus.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The work environment is generally moderate in noise (inter‑office conversations and computers/printers).

Physical Requirements

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel or operate standard office equipment.

Work Hours

AVI‑SPL reserves the right to alter work hours and work location as deems necessary.

AVI‑SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected VEVRAA Federal Contractor