Marketing and Events Specialist

AVI-SPL, Inc.; Tampa (FL); On-site; USD 45,000 - 75,000; Full time

Job summary

AVI-SPL, Inc. is seeking a Marketing and Events Specialist to support the Field Marketing team in planning and executing the company’s annual event marketing strategy.

The role involves coordinating trade shows, customer-facing events, and internal summits, while collaborating with sales and marketing teams to ensure consistent reporting and budget alignment. The ideal candidate will have a Bachelor’s degree in a related field, strong Excel skills, and experience supporting field events.

Qualifications

• Bachelor’s degree in Marketing or related field required.
• Experience supporting field marketing or sales-facing events preferred.
• Familiarity with budget tracking and logistical support for events of varying scale.
• Experience working in or supporting a large, matrixed organization is a plus.

Responsibilities

• Assist in the planning, coordination, and execution of high-impact events.
• Coordinate end-to-end logistics, including venue selection, vendor management, catering, audiovisual setup, and supply ordering.
• Coordinate the distribution and inventory of tradeshow assets, including booth components, signage, and marketing collateral.
• Support the Field Marketing team in tracking and reconciling event-related expenses; ensure timely processing of invoices and adherence to budgets.
• Manage shipping logistics for events and tradeshows, including coordination with warehouse teams and tracking deliveries to ensure timely arrival.
• Maintain and monitor inventory of events and exhibit materials, including printed collateral, giveaways, and booth furnishings; coordinate updates or production of new assets as needed.
• Assist in overall marketing budget management.
• Perform additional marketing and event coordination duties assigned to support departmental goals and timelines.
• Travel to event locations and other conferences/trade shows as needed.

Skills

Interpersonal relationship skills

Versatility & flexibility

Microsoft Excel

Clear communication

Strong organizational skills

Discretion with confidential info

Education

Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, or related field

Tools

Microsoft Excel

Job description

The Marketing and Events Specialist will play a key role in supporting the Field Marketing team with the planning and execution of the company’s annual event marketing strategy. This includes a wide range of initiatives such as trade shows, customer-facing field events, and internal summits.

In this role, the specialist will work closely with both field marketing and sales teams, while also providing broader support across general marketing operations. Responsibilities also include assisting with budget planning and tracking, managing vendor invoices, and ensuring accurate reporting of expenses to help maintain alignment with overall marketing budgets.

Essential Responsibilities and Duties

• Assist in the planning, coordination, and execution of high-impact events.
• Coordinate end-to-end logistics, including venue selection, vendor management, catering, audiovisual setup, and supply ordering.
• Coordinate the distribution and inventory of tradeshow assets, including booth components, signage, and marketing collateral.
• Support the Field Marketing team in tracking and reconciling event-related expenses; ensure timely processing of invoices and adherence to budgets.
• Manage shipping logistics for events and tradeshows, including coordination with warehouse teams and tracking deliveries to ensure timely arrival.
• Maintain and monitor inventory of events and exhibit materials, including printed collateral, giveaways, and booth furnishings; coordinate updates or production of new assets as needed.
• Assist in overall marketing budget management.
• Perform additional marketing and event coordination duties assigned to support departmental goals and timelines.
• Travel to event locations and other conferences/trade shows as needed.

Skills and Abilities

• Interpersonal relationship skills to build alliances and work in a collaborative team environment.
• Versatility, flexibility, and a willingness to learn in a fast‑paced, growing environment.
• Excellent computer skills, with proficiency in Microsoft Excel.
• Must have clear and professional communication skills (written and oral).
• Strong organizational and planning abilities.
• Discretion in handling confidential information.

Education and/or Experience

• Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, or a related field preferred.
• Experience supporting field marketing customer or sales‑facing events preferred.
• Familiarity with budget tracking and logistical support for events of varying scale.
• Experience working in or supporting a large, matrixed, or global organization is a plus.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

Physical Requirements

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel or operate standard office equipment.

Work Hours

AVI-SPL reserves the right to alter work hours and work location as deemed necessary.

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected VEVRAA Federal Contractor