Event Marketing Manager

Instrumentl; Oakland (CA); On-site; USD 121,000 - 140,000; Full time

Benefits offered by this job

Health insurance

401(k)

Company laptop

Job summary

Instrumentl is seeking an Event Marketing Manager to own and execute our conference and in-person event program end-to-end. You will decide which conferences to attend, plan logistics, and craft concepts to maximize ROI across booths, events, and touchpoints.

You will collaborate with Sales, PMM, Partnerships, and Virtual Events to align with revenue goals, track spend, and deliver measurable pipeline impact. Travel up to 30% and a fast-moving startup vibe are expected.

Qualifications

• 4–7 years of B2B event marketing experience in a SaaS or tech environment.
• Track record of owning successful conference and trade show programs end-to-end including budget management and vendor partnerships.
• Ability to travel up to 30% of the time.

Responsibilities

• Own research and recommendations for which conferences and events Instrumentl should invest in.
• Manage end-to-end conference execution including booth logistics, registrations, and onsite logistics.
• Build playbooks to scale the event program and coordinate with Sales, RevOps, PMM, Partnerships, and Virtual Events.
• Plan ancillary events (happy hours, dinners) to deepen relationships with prospects and customers.
• Own lead capture at events and ensure clean handoff to RevOps and Sales.

Skills

Event marketing

SaaS experience

Conference management

Vendor management

Cross-functional collaboration

Job description

Hello, we’re Instrumentl.

Nonprofits do some of the most important work in the world, and most of them are still managing grants in spreadsheets. We're fixing that.

Instrumentl is a profitable, hypergrowth, YC-backed SaaS platform building the operating system for grant-funded organizations. More than 5,500 nonprofits use Instrumentl to discover, track, and win grant funding, from local community organizations to the San Diego Zoo and the University of Alaska. Collectively they’ve moved over $1 billion through our platform.

We're growing quickly, customers love us (check out our G2 reviews!), and we're hiring people who want to build something that matters.

About the role:

Instrumentl is looking for an Event Marketing Manager to own and execute our conference and in-person event program end-to-end. You'll be the driving force behind how Instrumentl shows up in person from evaluating which events to attend, to planning logistics and creative concepting, to making sure every booth, happy hour, and touchpoint generates real pipeline impact. Our current mix includes marquee nonprofit sector conferences like GrantSummit, ICON, and AGT, as well as emerging integration partner events like Sage.

This is an important IC role within the company for someone who has run the full event lifecycle multiple times over, can juggle moving pieces across vendors and internal teams, and knows how to connect on-the-ground execution back to strategic and revenue outcomes. You'll be a key voice across Sales, PMM, Partnerships, and Virtual Events, bringing field intelligence into the teams who need it most.

What you’ll do

Event Strategy & Selection

• Own research and recommendations for which conferences and field events Instrumentl should invest in
• Build and maintain an event calendar aligned with marketing and revenue goals
• Develop a clear POV on where we show up, why it matters, and what success looks like
• Track spend against budget and flag opportunities to improve ROI

End-to-End Conference Management

• Own every phase of conference execution including booth logistics, organizer relationships, registrations, cross-functional coordination, swag and shipping
• Build repeatable playbooks so the program scales smoothly
• Partner with Sales, RevOps, PMM, Partnerships, and Virtual Events on pre- and post-event outreach
• Plan ancillary events (happy hours, dinners) that deepen relationships with prospects and customers
• Manage vendor relationships and negotiate contracts to maximize value

Owned Events Program Management

• Help define what Instrumentl's in-person presence looks like beyond conferences
• Own programs end-to-end including venue sourcing, guest lists, invites, onsite hosting, and follow-up
• Build the playbook from scratch (city selection, formats, budget guardrails) so it's repeatable from day one
• Surface insights from these events to cross-functional teams

Lead Capture & ROI Measurement

• Own lead capture at events and ensure clean, timely handoff to RevOps and Sales
• Track performance against pipeline goals including leads, meetings booked, and opportunities generated, with strong awareness of cost efficiency and ROI
• Produce post-event recaps with insights and recommendations
• Be the company's eyes and ears in the field by synthesizing customer sentiment, competitive presence, and market trends into a regular feedback loop

Internal Communication & Coordination

• Manage event Slack channels, run kick-off meetings, and keep stakeholders informed throughout the planning cycle
• Proactively flag blockers and dependencies across teams

What we’re looking for

Required

• 4–7 years of B2B event marketing experience in a SaaS or tech environment
• A track record of owning successful conference and trade show programs end-to-end including event prioritization, budget management, cross-functional coordination, vendor partnership, onsite logistics and ownership of business outcomes
• Comfort operating in a fast-moving startup environment; you're equally capable of thinking strategically and setting up the booth kit
• You bring a spirit of operational rigor and continuous improvement; you're always looking for ways to make the next time better and have an eye for efficiency
• Ability to travel up to 30% of the time

Nice to Have

• Experience working with or selling into nonprofits, or familiarity with the grants management space
• Experience with startups or demonstrated ability to build and scale event programs from scratch, including creating playbooks, processes, and repeatable frameworks
• Experience marketing to a mission-driven buyer or community
• Experience leading owned event formats (roundtables, partner events, community events, etc)

Compensation & Benefits

For US-based candidates, the target salary range is $121,000 – $140,000 USD + equity. Final compensation is determined based on experience, skillset, scope, interview performance, and geographic location.

Benefits

• 100% covered health, dental, and vision insurance for employees (50% for dependents)
• Generous PTO, including parental leave
• 401(k)
• Company laptop and home-office stipend
• Bi-annual company retreats

Instrumentl is evolving rapidly. You’ll always have new challenges and opportunities to grow here.

Instrumentl is an equal opportunity employer. We are committed to building an inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, genetic information, or any other legally protected status. We encourage candidates from all backgrounds to apply. If you need a reasonable accommodation during the application or interview process, please let us know.