Event Manager, The March

Pride, INC.; Northern, New York (KY, NY); Hybrid; USD 72,000 - 77,000; Full time

Benefits offered by this job

Employer-Paid Medical Insurance

Dental Insurance

Vision Insurance

STD/LTD/Life/FSA

Generous PTO

Job summary

NYC Pride is seeking an experienced Event Manager to lead The March, coordinating logistics, city agencies, vendors, and volunteers for the annual Pride march in Manhattan. The role oversees production, registrations, budgets, pre- and post-event activities, with a focus on safety, efficiency, and guest experience.

Reports to Senior Director, Events; start date November 1, 2026; involves engaging with diverse external stakeholders.

Qualifications

• 5 to 7 years of experience in large-scale event planning and execution.
• Strong communication skills, with experience in public speaking and working with volunteers, sponsors, and VIPs.
• Proficiency in tools such as Google Suite, Microsoft Office, Dropbox, Eventbrite, and CRM’s.
• Knowledge or experience in permitting and municipal agency liaison preferred.
• Knowledge or experience in de‑escalation training.
• Fundraising experience is a plus, but not required.

Responsibilities

• Lead The March logistics, overseeing planning and execution, contingents, city agencies, vendors, exhibitors, volunteers.
• Establish contingency plans to anticipated challenges, problems, or disruptions.
• Improve the guest experience for all March participants, including stakeholders and spectators.
• Collaborate with departments on the creative presentation of The March.
• Oversee on-site operations, managing production timelines and budgets.

Skills

Large-scale event planning

Vendor and stakeholder management

Public speaking / communication

Budgeting and logistics

Team leadership and volunteer

Google Suite / Microsoft Office / CRM

Permitting liaison

De-escalation training

Tools

Google Suite

Microsoft Office

Dropbox

Eventbrite

CRM systems

Job description

Event Manager: The March

Status: Full-time, exempt

Reports to: Senior Director, Events

Start Date: November 1, 2026

About NYC Pride: NYC Pride works toward a future without discrimination where all people have equal rights under the law. We do this by producing LGBTQIA+ Pride events that inspire, educate, commemorate and celebrate our diverse community.

About The NYC Pride March (Parade):

The March, a celebration and a protest, honors the history of the 1969 Stonewall Uprising. The NYC Pride March is the largest LGBTQIA+ gathering in the United States, and third largest in the world. Over 2.5 million guests and visitors line up the streets of Manhattan to celebrate over 550 contingents consisting of up to 75,000 marchers on the last Sunday of every June. The March is seven hours long, and is supported by nearly 500 volunteers.

Position Summary

The March Event Manager is the primary lead in managing all logistics, dozens of city agencies and vendors, the lineup order of contingents, volunteer roles and orientations, and weekend-of/day-of event execution. The March Manager oversees all production, registrations, administration and budget, pre-event communications, and post-event follow-ups. She/He/They will ensure The March is executed safely, efficiently and effectively. The position involves a blend of administrative projects, on-the-ground event management, and engaging with a wide range of external stakeholders. This position requires excellent organizational and communication skills and the ability to work well under pressure.

Due to the nature of NYC Pride’s operations to serve the community, working 2-3 nights past 6:00 p.m. is required from July to May. During the month of June, evening and weekend hours are more frequent.

For more information, visit nycpride.org.

Key Responsibilities:

Event Leadership and Execution

• Serve as the primary lead of The March, overseeing logistical planning and execution, contingent participation, city agencies, vendors, exhibitors, key stakeholders, and assigned volunteers.
• Establish contingency plans to anticipated challenges, problems, or disruptions.
• Improve the ‘guest experience’ for all March participants, including stakeholders and spectators.
• Collaborate with all departments and the Committee Director on the creative presentation of The March.
• Oversee on-site operations, managing production timelines, resolving escalated issues, and ensuring all teams remain aligned.

Vendor, Partner, and Stakeholder Relations

• Build and maintain strong relationships with vendors, exhibitors, community partners, and city agencies to support The March’s goals.
• Lead external partner trainings, orientations, and briefings to ensure participants are fully prepared and expectations are met.
• Act as a visible representative of NYC Pride, ensuring professionalism and inclusivity in all partner interactions.

Budget and Resource Management

• Monitor and manage event budgets, ensuring alignment with organizational financial goals.
• Negotiate vendor agreements and identify cost‑saving opportunities without compromising quality or safety.
• Oversee procurement of supplies, materials, and production resources early and accurately.

Volunteer and Core Team Engagement

• Work with the senior team and Volunteer Manager to align staffing and volunteer resources with The March’s needs.
• Provide leadership and delegation of responsibilities to core volunteer leaders, ensuring they are empowered and supported.
• Conduct orientations for volunteers leading up to Pride Month and Pride weekend.
• Foster a positive, inclusive culture for volunteers and staff, reinforcing NYC Pride’s mission and values.

Compliance and Safety

• Oversee permitting, contracts, and regulatory requirements to ensure compliance with municipal agencies and accurately update safety protocols.
• Coordinate with security teams, city officials, and production crews to maintain safe and accessible event environments.

Post-Event Assessment

• Lead the debrief and evaluation process, gathering feedback from staff, volunteers, participants, and partners.Compile and present post‑event reports with insights and recommendations for future improvements.

Qualifications / Skills:

• 5 to 7 years of experience in large-scale event planning and execution, operations, production logistics or campaign advancement, serving diverse audiences.
• Strong communication skills, with experience in public speaking and working with volunteers, sponsors, and VIPs.
• Proven ability to manage multiple tasks under tight deadlines and strict timetables.
• Proficiency in tools such as Google Suite, Microsoft Office, Dropbox, Eventbrite, and CRM’s.
• Demonstrated attention to detail, with analytical skills to manage large data sets effectively.
• Knowledge or experience in permitting and municipal agency liaison preferred.
• Knowledge or experience in de‑escalation training.
• Fundraising experience is a plus, but not required.

Additional Information

This position is hybrid. Hybrid positions combine regular in‑person presence three days per week, typically Tuesdays to Thursdays, at our office in the West Village, with Mondays and Fridays working remotely. During the month of June, presence in the office Mondays‑Fridays is strongly recommended. Due to the nature of NYC Pride’s work, participation in meetings and events during the evenings and weekends are frequent, especially from January to June.

• This position requires moderate physical activity, including bending, kneeling, standing, and lifting/moving heavy objects.
• Work may take place in varied weather conditions with exposure to loud noises.

Compensation:

$72,000 - $77,000 annually

Benefits

• Employer-Paid Medical Insurance (100% for employees)
• Dental Insurance (100%)
• Vision Insurance (100%)
• STD/LTD/Life/FSA
• Generous PTO, including Comp Time and Birthday PTO
• Opportunities for professional development

Commitment to Diversity:

HOP is committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height, and weight, or other personal characteristics as may be protected by applicable law. We especially encourage members of historically underrepresented communities to apply, including LGBTQ people, women, people of color, and people with disabilities.