Executive Assistant

Pride, INC.; Northern, New York (KY, NY); Hybrid; USD 60,000 - 73,000; Full time

Benefits offered by this job

Employer-paid medical insurance

Dental insurance

Vision insurance

Insurance package (STD/LTD/Life/FSA)

Generous PTO and birthday PTO

Professional development

Job summary

NYC Pride is seeking an Executive Assistant to support the Executive Director with a broad range of administrative responsibilities, communications, and reporting to maximize revenue and organizational efficiency.

The EA will manage calendars, coordinate meetings and travel, review contracts, prepare briefing materials, and collaborate across departments on campaigns and events. Flexibility, discretion, and strong tech skills are essential.

Qualifications

• 3-5 years in administrative/executive support in fast-paced environments.
• Experience with external stakeholders and audiences.
• Proficient with Google Workspace, MS Office, project management systems, and CRMs.
• Experience with boards, volunteers, vendors, and stakeholders preferred.
• Excellent verbal and written communication; able to handle pressure and deadlines.
• Organized with strong time management; able to travel locally.

Responsibilities

• Correspond with internal and external stakeholders.
• Coordinate meetings with government agencies, partners, donors, and boards.
• Manage CEO calendar; schedule meetings and travel and coordinate logistics.
• Review contracts and ensure terms are fulfilled.
• Manage the ED's expense reports and reimbursements.
• Prepare briefing materials and distribute agendas and reports.
• Create project plans, dashboards, and status reports.
• Maintain digital filing system with confidential materials.
• Collaborate with all departments toward NYC Pride’s goals.

Skills

Administrative support

External engagement

Technology proficiency

Board experience

Communication skills

Time management

Travel ability

Discretion

Team player

Tools

CRM systems

Google Workspace

MS Office

Project management tools

Job description

Executive Assistant

Status: Full-time, exempt

Reports to: Executive Director

Start Date: November 1, 2026

About NYC Pride: NYC Pride works toward a future without discrimination where all people have equal rights under the law. We do this by producing LGBTQIA+ Pride events that inspire, educate, commemorate and celebrate our diverse community.

Position Summary:

The Executive Assistant (EA), is a new position that supports the Executive Director (ED). The EA’s primary role is to own various administrative responsibilities to allow the ED to prioritize high-level strategies, execution, and management of all departments to maximize revenue and operations efficiency.

The EA will assist with communications with internal and external stakeholders, campaign progress and financial reports, writing, proof-reading, and editing appeals, light collateral design, updating constituents’ records in the CRM, scheduling meetings, and supporting other senior team members and departments as needed. The EA will also support all events, special projects, and organizational activities.

Applicants for the Executive Assistant position must be highly organized, and proficient in Google Workspace, MS Office, project management systems, and CRM’s. The ideal candidate should be resourceful, self-sufficient, anticipate needs, and work well in a fast-past, high-pressure environment. Some experience with fundraising, design, digital media, and/or finance are preferred. The EA should be flexible, a problem-solver, and a team-player that takes direction well.

For more information, visit nycpride.org.

Key responsibilities include but not limited to:

• Correspond with both internal and external stakeholders, including screening calls, e-mails, mails and letters.
• Facilitate communications and meetings with government agencies, partners, donors, community organizations, volunteers, Members, and Board of Directors
• Manage and optimize the CEO's complex calendar, scheduling internal and external meetings, events, and travel. This would also include coordinating logistics for colleagues, Board of Directors, and Members.
• Review NYC Pride’s contracts and agreements with externals parties and ensure all parties fulfill terms and conditions.
• Manage the ED’s expense reports, and reimbursements.
• Prioritize competing demands, proactively identify scheduling conflicts, and implement adjustments as necessary.
• Prepare and distribute briefing materials, i.e., agendas, reports, research, or other documentation on a daily/weekly/month/quarterly basis, or as needed.
• Transpose meeting notes and generate action items.
• Create project plans, dashboards, and status reports to support executive decision-making.
• Organize and maintain the digital filing system, including confidential and sensitive organizational materials.
• Collaborate with all departments towards NYC Pride’s goals.
• Perform related duties as assigned for organizational and campaign needs.

Qualifications:

• 3-5 years of experience in an administrative/executive support role, preferably in fast-paced environments.
• Experience with heavy engagement with external constituents and audiences.
• Savvy with technology, software, systems and tools to improve output, efficiency, and productivity.
• Experience working with boards, volunteers, vendors, and stakeholders is strongly preferred.
• Excellent listener, verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Outstanding organizational and time management skills.
• Must be willing and able to travel offsite, locally, as needed.
• Discretion, confidentiality, and professionalism are paramount.

Additional Information:

This position is hybrid. Hybrid positions combine regular in-person presence three days per week, typically Tuesdays to Thursdays, at our office in the West Village, with Mondays and Fridays working remotely. During the month of June, presence in the office Mondays-Fridays is strongly recommended. Due to the nature of NYC Pride’s work, participation in meetings and events during the evenings and weekends are frequent, especially from January to June.

Compensation:

$66,500 annually

Benefits:

• Employer-Paid Medical Insurance (100% for employees)
• Dental Insurance (100%)
• Vision Insurance (100%)
• STD/LTD/Life/FSA
• Generous PTO, including Comp Time and Birthday PTO
• Opportunities for professional development

Commitment to Diversity:

NYC Pride is committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height, and weight, or other personal characteristics as may be protected by applicable law. We especially encourage members of historically underrepresented communities to apply, including LGBTQ people, women, people of color, and people with disabilities.